Alabama State University 2026 Hornet Yearbook Printing ITB #4033-2025
Alabama State University, Montgomery, AL·Higher Ed
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- Primary Contact
- Christopher McClain · (334) 229-6997
- Contract Term
- 1 year
- Scope Location
- Montgomery, AL
- Submission Address
- 1301 W. 5th Street, Room 104, Montgomery, AL 36104
SUMMARY
Alabama State University (ASU) is soliciting bids for the production and printing of 600 copies of the 2026 Hornet Yearbook. The scope includes 400 color pages on 80lb or 100lb high gloss enamel paper, Smyth sewn binding, and custom embossed/debossed covers. Requirements include providing training workshops for staff, monthly sales representative visits, and a digital supplement solution linking printed photos to digital content. Bidders must provide a 5% bid bond and, upon award, 100% performance and payment bonds. Proposals are due August 13, 2025, at 11:00 AM CST at the ASU Procurement Office in Montgomery, AL.
EVALUATION CRITERIA
Price, relative merits of the proposal, expertise and integrity, personnel qualifications
REQUIRED DELIVERABLES
600 yearbooks, Color charts, List of fonts, Three sample yearbooks, Training workshops, Monthly sales visits
REQUIRED ATTACHMENTS
State license, bid bond, non-collusion affidavit, vendor disclosure statement
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this ITB from Alabama State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 13, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1301 W. 5th Street, Room 104, Montgomery, AL 36104. For questions, contact Christopher McClain.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, relative merits of the proposal, expertise and integrity, personnel qualifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Alabama State University?
All active and historical solicitations from Alabama State University are tracked and searchable. As a higher ed agency, Alabama State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: State license, bid bond, non-collusion affidavit, vendor disclosure statement. Review the full document from Alabama State University for the complete list.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Alabama State University in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher McClain at (334) 229-6997. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Montgomery, AL. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: 600 yearbooks, Color charts, List of fonts, Three sample yearbooks, Training workshops, Monthly sales visits. Proposals should clearly address how each deliverable will be met.
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