REQUEST FOR BIDS
Yuma CountyCounty · Yuma County, AZ- Due
- Oct 24, 2025
- Deadline passed
- Posted
- Sep 23, 2025
- Primary contact
- Shannon Thomas
- (928) 341-2504
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THE 30-SECOND BRIEF
The Yuma County Department of Public Works is soliciting bids for new sedans, SUVs, light- and medium-duty trucks, chassis cabs, and vans for the FY2025/26 fleet services.
Transmittal Letter, Bidder Response forms, Offer Agreement, business license/documentation, address of permanent facility/dealership, warranty description, manufacturer statement of origin, owner's/operator's manuals, manuals for auxiliary/upfitted equipment
price, vehicle performance, previous experience and performance, conformity to outlined specifications, delivery schedule, compatibility, other costs, objective and accountable factors
SUMMARY
The Yuma County Department of Public Works is soliciting bids for new sedans, SUVs, light- and medium-duty trucks, chassis cabs, and vans for the FY2025/26 fleet services.
EVALUATION CRITERIA
8- Price
- Vehicle performance
- Previous experience and performance
- Conformity to outlined specifications
- Delivery schedule
- Compatibility
- Other costs
- Objective and accountable factors
REQUIRED DELIVERABLES
9- Transmittal Letter
- Bidder Response forms
- Offer Agreement
- Business license/documentation
- Address of permanent facility/dealership
- Warranty description
- Manufacturer statement of origin
- Owner's/operator's manuals
- Manuals for auxiliary/upfitted equipment
- Submit to
- Yuma County Board of Supervisors, 198 S. Main Street, Yuma, Arizona 85364
- Scope location
- Yuma, Arizona
- Reported agency
- Yuma County Department of Public Works
Questions about this RFP
How do I respond to this IFB from Yuma County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 24, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Yuma County Board of Supervisors, 198 S. Main Street, Yuma, Arizona 85364. For questions, contact Shannon Thomas.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Yuma County in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannon Thomas at (928) 341-2504. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Transmittal Letter, Bidder Response forms, Offer Agreement, business license/documentation, address of permanent facility/dealership, warranty description, manufacturer statement of origin, owner's/operator's manuals, manuals for auxiliary/upfitted equipment. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "price, vehicle performance, previous experience and performance, conformity to outlined specifications, delivery schedule, compatibility, other costs, objective and accountable factors" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Yuma County?
All active and historical solicitations from Yuma County are tracked and searchable. As a county agency, Yuma County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Yuma County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Yuma, Arizona. Review the full solicitation for detailed scope requirements.