Wilson County Schools HVAC Filters Bid 2026
Wilson County SchoolsSchool · Wilson, NC- Due
- May 6, 2026
- Deadline passed
- Posted
- Apr 15, 2026
- Contract term
- 3 years
- Primary contact
- Greg Woodard
The 30-second brief
Wilson County Schools is soliciting bids for the procurement and delivery of HVAC filters. The scope includes Merv 8 pleated filters and poly or fiberglass filters to support a filter change cycle of approximately every 90 days. Requirements specify that products must be boxed, palletized, shrink-wrapped, and delivered by the contractor, with no two different filter sizes in the same box. The contract term is for three years, from July 1, 2026, through June 30, 2029, with an option for one additional three-year renewal. Bidders must quote prices for all items on the bid form, limited to two decimal places, and specify any freight charges. Bids are due by May 6, 2026, at 10:00 am.
Price, General reputation and performance capabilities, Service, Conformity with terms and conditions
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Summary
Wilson County Schools is soliciting bids for the procurement and delivery of HVAC filters.
The scope includes Merv 8 pleated filters and poly or fiberglass filters to support a filter change cycle of approximately every 90 days. Requirements specify that products must be boxed, palletized, shrink-wrapped, and delivered by the contractor, with no two different filter sizes in the same box. The contract term is for three years, from July 1, 2026, through June 30, 2029, with an option for one additional three-year renewal. Bidders must quote prices for all items on the bid form, limited to two decimal places, and specify any freight charges. Bids are due by May 6, 2026, at 10:00 am.
EVALUATION CRITERIA
4- Price
- General reputation and performance capabilities
- Service
- Conformity with terms and conditions
REQUIRED ATTACHMENTS
bid form
- Submit to
- 519 Ward Blvd., Bldg. 1A Wilson, NC 27893 or PO Box 3878, Wilson, NC 27895
- Duration
- 72 months
- Scope location
- Wilson, NC
Questions about this BID
How do I respond to this Bid from Wilson County Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 519 Ward Blvd., Bldg. 1A Wilson, NC 27893 or PO Box 3878, Wilson, NC 27895. For questions, contact Greg Woodard.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Wilson County Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Greg Woodard. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, General reputation and performance capabilities, Service, Conformity with terms and conditions" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Wilson County Schools?
All active and historical solicitations from Wilson County Schools are tracked and searchable. As a school agency, Wilson County Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid form. Review the full document from Wilson County Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wilson, NC. Review the full solicitation for detailed scope requirements.