West Liberty University Campus Safety Mapping Data Services RFP 26-0003 - 2026
West Liberty UniversityHigher Ed · West Liberty, WV- Due
- Jun 3, 2026
- Deadline passed
- Posted
- May 13, 2026
- Contract term
- 1 year
- Primary contact
- Patrick Kelly
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THE 30-SECOND BRIEF
West Liberty University is soliciting proposals for standardized campus safety mapping data for 46 buildings to enhance emergency preparedness and ensure compliance with W. Va. Code §18B-4-5c. Proposals are due June 3, 2026.
Complete campus safety mapping data, Digital files in interoperable formats, Documentation of data structure, Update and maintenance services
Qualifications Experience and Company Background (50 points), Price (35 points), Timeline (15 points), WV Resident Vendor (5 points)
SUMMARY
West Liberty University is soliciting proposals for standardized campus safety mapping data for 46 buildings to enhance emergency preparedness and ensure compliance with W. Va. Code §18B-4-5c. Proposals are due June 3, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Complete campus safety mapping data
- Digital files in interoperable formats
- Documentation of data structure
- Update and maintenance services
REQUIRED ATTACHMENTS
10- RFP Checklist
- Designated Contact Form
- Exhibit D: RFP Certification
- Exhibit E: Addendum Acknowledgement
- Appendix 1: Contractor Notice
- Appendix 2: Employment History Disclosure Statement
- Appendix 3: Purchasing Affidavit
- Appendix 4: Drug Free Workplace Conformance Affidavit
- Appendix 5: Disclosure of Interested Parties to Contracts
- Appendix 6: Subcontractor Listing
- Submit to
- West Liberty, WV
- Scope location
- West Liberty, WV
Questions about this RFP
How do I respond to this RFP from West Liberty University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: West Liberty, WV. For questions, contact Patrick Kelly.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including West Liberty University in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick Kelly. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete campus safety mapping data, Digital files in interoperable formats, Documentation of data structure, Update and maintenance services. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications Experience and Company Background (50 points), Price (35 points), Timeline (15 points), WV Resident Vendor (5 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from West Liberty University?
All active and historical solicitations from West Liberty University are tracked and searchable. As a higher ed agency, West Liberty University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Checklist, Designated Contact Form, Exhibit D: RFP Certification, Exhibit E: Addendum Acknowledgement, Appendix 1: Contractor Notice, Appendix 2: Employment History Disclosure Statement, Appendix. Review the full document from West Liberty University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Liberty, WV. Review the full solicitation for detailed scope requirements.