Washington County Public Schools Kitchen Equipment Bid 2027-06
Washington County Public SchoolsSchool · Hagerstown, MD- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Contract term
- 1 year
- Primary contact
- Scott Bachtell
- (301) 766-2840
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THE 30-SECOND BRIEF
Washington County Public Schools (WCPS) is soliciting bids for the procurement of various kitchen equipment under Bid 2027-06. The scope includes the supply, delivery, set-in-place, setup/installation, final connections, and training for equipment such as reach-in refrigerators and freezers, pass-thru units, milk coolers, heated holding cabinets, combi ovens, and food processors. The contractor may also be required to remove and haul away old equipment. The initial contract term is one year, from November 1, 2026, through October 31, 2027, with two optional one-year extensions. Bidders must register on eMaryland Marketplace Advantage (eMMA) and the WCPS vendor database. Proposals are due by September 30, 2026, at 11:00 AM Eastern Time. A deadline for written questions is set for September 11, 2026.
Specified equipment, Delivery, Set-in-place, Setup/install, Final connections, Training, Removal and haul away of old equipment
Lowest responsible bidder, responsive bid, quantities, time required for delivery, competency, responsibility, minority contractor utilization plan
SUMMARY
Washington County Public Schools (WCPS) is soliciting bids for the procurement of various kitchen equipment under Bid 2027-06.
The scope includes the supply, delivery, set-in-place, setup/installation, final connections, and training for equipment such as reach-in refrigerators and freezers, pass-thru units, milk coolers, heated holding cabinets, combi ovens, and food processors. The contractor may also be required to remove and haul away old equipment. The initial contract term is one year, from November 1, 2026, through October 31, 2027, with two optional one-year extensions. Bidders must register on eMaryland Marketplace Advantage (eMMA) and the WCPS vendor database. Proposals are due by September 30, 2026, at 11:00 AM Eastern Time. A deadline for written questions is set for September 11, 2026.
EVALUATION CRITERIA
7- Lowest responsible bidder
- Responsive bid
- Quantities
- Time required for delivery
- Competency
- Responsibility
- Minority contractor utilization plan
REQUIRED DELIVERABLES
7- Specified equipment
- Delivery
- Set-in-place
- Setup/install
- Final connections
- Training
- Removal and haul away of old equipment
REQUIRED ATTACHMENTS
4- Price Proposal Form
- Bid/Proposal Affidavit
- Contract Affidavit
- Specification Price and Addenda Signature Acknowledgment
- Submit to
- 10435 Downsville Pike, Hagerstown, Maryland 21740
- Duration
- 36 months
- Scope location
- Hagerstown, MD
Questions about this RFP
How do I respond to this Bid from Washington County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 10435 Downsville Pike, Hagerstown, Maryland 21740. For questions, contact Scott Bachtell.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Washington County Public Schools in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott Bachtell at (301) 766-2840. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Specified equipment, Delivery, Set-in-place, Setup/install, Final connections, Training, Removal and haul away of old equipment. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder, responsive bid, quantities, time required for delivery, competency, responsibility, minority contractor utilization plan" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington County Public Schools?
All active and historical solicitations from Washington County Public Schools are tracked and searchable. As a school agency, Washington County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Proposal Form, Bid/Proposal Affidavit, Contract Affidavit, Specification Price and Addenda Signature Acknowledgment. Review the full document from Washington County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hagerstown, MD. Review the full solicitation for detailed scope requirements.