University of Oklahoma Facilities and Construction - Commercial Chiller Supply & Installation RFP-2027-388 2026
University Of Oklahoma-Norman Campus, Norman, OK·Higher Ed
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- Reported Agency
- University of Oklahoma-Norman Campus
- Primary Contact
- Craig Robinson · (405) 325-5170
- Scope Location
- Norman, OK
- Submission Address
- [email protected]
SUMMARY
The University of Oklahoma-Norman Campus is soliciting proposals under RFP-2027-388 for the furnishing, installation, startup, commissioning, and warranty of one new 2,500-ton water-cooled chiller. The project includes all associated mechanical, electrical, structural, and control infrastructure required for a complete and operational installation. A required site visit is scheduled for September 10, 2026. Bidders must provide detailed information on equipment performance (IPLV/NPLV ratings), technical expertise, safety programs (TRIR/EMR rates), and local service capabilities. Proposals are due by October 1, 2026, at 2:00 PM CDT via email to Craig Robinson. The university intends to award to a single supplier but reserves the right to award to multiple suppliers.
EVALUATION CRITERIA
Company Experience & Stability, Equipment Performance, Technical Expertise, Safety Program, Warranty and Service, Schedule and Resource Availability
REQUIRED DELIVERABLES
Pricing proposal, References, Equipment performance documentation, Safety program overview, Project schedule
REQUIRED ATTACHMENTS
General Terms and Conditions, Solicitation Rules of Usage and Definitions, PROCUREMENT INSURANCE GUIDELINES SPREADSHEET, Solicitation Instructions, Site Visit Map, SOW
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from University Of Oklahoma-Norman Campus?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Craig Robinson.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Experience & Stability, Equipment Performance, Technical Expertise, Safety Program, Warranty and Service, Schedule and Resource Availability" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Oklahoma-Norman Campus?
All active and historical solicitations from University Of Oklahoma-Norman Campus are tracked and searchable. As a higher ed agency, University Of Oklahoma-Norman Campus regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: General Terms and Conditions, Solicitation Rules of Usage and Definitions, PROCUREMENT INSURANCE GUIDELINES SPREADSHEET, Solicitation Instructions, Site Visit Map, SOW. Review the full document from University Of Oklahoma-Norman Campus for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Oklahoma-Norman Campus in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Craig Robinson at (405) 325-5170. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Norman, OK. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Pricing proposal, References, Equipment performance documentation, Safety program overview, Project schedule. Proposals should clearly address how each deliverable will be met.
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