University of Oklahoma Facilities and Construction Commercial Chiller Supply & Installation RFP-2027-388
University Of Oklahoma-Norman Campus, Norman, OK·Higher Ed
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- Reported Agency
- University of Oklahoma-Norman Campus
- Primary Contact
- Craig Robinson · (405) 325-5170
- Submission Address
- [email protected]
SUMMARY
The University of Oklahoma is soliciting proposals for the furnishing, installation, startup, commissioning, and warranty of one new 2,500-ton water-cooled chiller under RFP-2027-388. The scope of work includes all associated mechanical, electrical, structural, and control infrastructure required for a complete and operational system. Key requirements include technical expertise in large-tonnage chilled water plants, energy efficiency compliance (IPLV/NPLV), and local service capabilities. A mandatory site visit is scheduled for September 10, 2026. Proposals must be submitted by October 1, 2026, to Craig Robinson at [email protected]. The contract is anticipated to commence after January 1, 2027.
EVALUATION CRITERIA
Company experience, equipment performance, efficiency, technical expertise, installation personnel, safety program, warranty, service, schedule, pricing
REQUIRED DELIVERABLES
Pricing proposal, Equipment model documentation, Project schedule, Safety program overview, References
REQUIRED ATTACHMENTS
General Terms and Conditions, Solicitation Rules of Usage, Insurance Guidelines, Solicitation Instructions, Scope of Work, Site Visit Map
REQUIRED STAFFING ROLES
project manager, superintendent, startup technician, controls coordinator, commissioning lead, lead mechanical installer
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from University Of Oklahoma-Norman Campus?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Craig Robinson.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company experience, equipment performance, efficiency, technical expertise, installation personnel, safety program, warranty, service, schedule, pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Oklahoma-Norman Campus?
All active and historical solicitations from University Of Oklahoma-Norman Campus are tracked and searchable. As a higher ed agency, University Of Oklahoma-Norman Campus regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 1, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: General Terms and Conditions, Solicitation Rules of Usage, Insurance Guidelines, Solicitation Instructions, Scope of Work, Site Visit Map. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University Of Oklahoma-Norman Campus for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Oklahoma-Norman Campus in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Craig Robinson at (405) 325-5170. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: project manager, superintendent, startup technician, controls coordinator, commissioning lead, lead mechanical installer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Pricing proposal, Equipment model documentation, Project schedule, Safety program overview, References. Proposals should clearly address how each deliverable will be met.
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