University of Michigan Med School Scheduling Software RFP-0012361-TECH-2026
University of Michigan Board of Regents, Ann Arbor, MI·State
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- Primary Contact
- Codee Unsinger · (734) 647-9358
- Contract Term
- 3 years
- Scope Location
- Ann Arbor, MI
- Submission Address
- [email protected]
SUMMARY
The University of Michigan Board of Regents is issuing RFP-0012361-TECH-2026 to select a vendor for a modern, enterprise-grade scheduling solution for the University of Michigan Medical School. The project requires a unified ecosystem integrating scheduling software with native hardware endpoints, including digital room signage and occupancy sensors. Key requirements include cybersecurity compliance (HIPAA, PII, PCI), accessibility standards (WCAG 2.1 Level AA), and integration with centralized authentication (SAML, LDAP). The contract term is three years with two optional one-year extensions. Proposals are due by September 15, 2026, at 3:00 PM EDT via email to [email protected]. Evaluation will consider technical capabilities, data security, accessibility, and cost.
EVALUATION CRITERIA
Service offerings, account management, value added services, project execution plan, risk management, cost, accessibility, data security
REQUIRED DELIVERABLES
Executive Summary, Project Execution Plan, Risk Management Plan, Cost Proposal, Resumes, Data Security Questionnaire, Accessibility Questionnaire (VPAT/ACR)
REQUIRED ATTACHMENTS
Excel cost spreadsheet, VPAT or ACR, Data Security Agreement, Business Associate Agreement
REQUIRED STAFFING ROLES
Project Manager, Key Personnel
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from University of Michigan Board of Regents?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Codee Unsinger.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Service offerings, account management, value added services, project execution plan, risk management, cost, accessibility, data security" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University of Michigan Board of Regents?
All active and historical solicitations from University of Michigan Board of Regents are tracked and searchable. As a state agency, University of Michigan Board of Regents regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Excel cost spreadsheet, VPAT or ACR, Data Security Agreement, Business Associate Agreement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University of Michigan Board of Regents for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University of Michigan Board of Regents in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Codee Unsinger at (734) 647-9358. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ann Arbor, MI. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Key Personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive Summary, Project Execution Plan, Risk Management Plan, Cost Proposal, Resumes, Data Security Questionnaire, Accessibility Questionnaire (VPAT/ACR). Proposals should clearly address how each deliverable will be met.
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