University of Massachusetts UMDAR Commencement Webcast and Jumbo Trons RFP UMDAR-2027-1152 (2026)
University Of Massachusetts-Lowell, Lowell, MA·Higher Ed
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- Reported Agency
- University of Massachusetts
- Primary Contact
- Zach Gull · (774) 528-0290
- Scope Location
- Dartmouth, MA
- Submission Address
- https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=UMass
SUMMARY
Live production, webcast, and LED Jumbo Tron services for UMass Dartmouth's annual commencement ceremonies at Cressy Field. The scope includes trailer-mounted LED screens, live webcast services, screen set day, and jumbo trons installation. Proposals are solicited by the University of Massachusetts under solicitation number UMDAR-2027-1152, with a submission deadline of October 29, 2026. Vendors must submit electronic proposals via the Jaggaer BuyWays Event Portal and provide a total firm fixed price. Required attachments include state tax compliance affidavit, certification of non-collusion, proposer representation, certificate of insurance, and technical proposal.
EVALUATION CRITERIA
Reliability of the proposer, qualities of service, conformity with specified requirements, pricing, diversity compliance
REQUIRED DELIVERABLES
Commencement TV-1 [16.5x10 Trailer mounted LED screen]; Live Webcast Services; Commencement- TV-2 [16.5x10 Trailer mounted LED screen]; Screen Set Day; Jumbo Trons Installation; Total Firm Fixed Price
REQUIRED ATTACHMENTS
Consent Declaration; Attachment B - State Tax Compliance Affidavit; Attachment D - Certification of Non-Collusion; Attachment F - Proposer Representation; Supplier Record Authorization; Certificate of Insurance; Technical Proposal; References Form; Standard RFX Bid Table
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from University Of Massachusetts-Lowell?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=UMass. For questions, contact Zach Gull.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Reliability of the proposer, qualities of service, conformity with specified requirements, pricing, diversity compliance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Massachusetts-Lowell?
All active and historical solicitations from University Of Massachusetts-Lowell are tracked and searchable. As a higher ed agency, University Of Massachusetts-Lowell regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Consent Declaration; Attachment B - State Tax Compliance Affidavit; Attachment D - Certification of Non-Collusion; Attachment F - Proposer Representation; Supplier Record Authorization; Certificate of. Review the full document from University Of Massachusetts-Lowell for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Massachusetts-Lowell in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Zach Gull at (774) 528-0290. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dartmouth, MA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Commencement TV-1 [16.5x10 Trailer mounted LED screen]; Live Webcast Services; Commencement- TV-2 [16.5x10 Trailer mounted LED screen]; Screen Set Day; Jumbo Trons Installation; Total Firm Fixed Price. Proposals should clearly address how each deliverable will be met.
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