Town of Davie Mailing Services RFP# CW-25-51 2025
Town of Davie, Town of Davie, FL·City
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- Primary Contact
- Lorraine Robinson · (954) 797-1103
- Contract Term
- 3 years
- Scope Location
- Davie, FL
- Submission Address
- https://procurement.opengov.com/portal/davie-fl/projects/195079
SUMMARY
The Town of Davie is seeking qualified contractors to provide mailing services on an as-needed basis for public notices regarding land use meetings and hearings. The scope includes web-based system access for layout selection, message composition, Excel mailing list importation, and USPS mailing merging. Services require printing, addressing, folding, and sorting large batches of notices for delivery to a Broward County USPS location within 1-3 business days. Formats include postcards, notecards, 8.5x11 letters (tri-fold self-mailers and envelopes), flyers, and certified mail in single or double-sided, color or black-and-white styles. The town typically completes 85 notices per fiscal year with an average of 218 addresses per mailing and an estimated annual budget of $13,000. Submissions are due by October 30, 2025, via the e-Procurement Portal.
EVALUATION CRITERIA
Best Overall Approach to the Scope of Services, Firm Qualifications & Experience, Resources and Availability, Experience with Governmental Entities, Client References and Past Performance, Price Proposal, Local Preference
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Town of Davie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2025. Submissions should be delivered to: https://procurement.opengov.com/portal/davie-fl/projects/195079. For questions, contact Lorraine Robinson.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best Overall Approach to the Scope of Services, Firm Qualifications & Experience, Resources and Availability, Experience with Governmental Entities, Client References and Past Performance, Price Propo..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Davie?
All active and historical solicitations from Town of Davie are tracked and searchable. As a city agency, Town of Davie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Davie for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Davie in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lorraine Robinson at (954) 797-1103. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Davie, FL. Review the full solicitation for detailed scope requirements.
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