Tarrant County - Annual Contract for Cloud Records System for Land and Vital Records - F2025095 (2025)
Tarrant County, Tarrant County, TX·County
Track Tarrant County solicitations
Get alerted when Tarrant County posts a new RFP, and see the pre-RFP signals months before it publishes.
- Primary Contact
- Elaine Johnson · (817) 212-7549
- Contract Term
- 1 year
- Duration
- 12 months
- Scope Location
- Fort Worth, TX
- Submission Address
- 100 E Weatherford St, Suite 303, Fort Worth, TX 76196-0103 USA | [email protected]
SUMMARY
Tarrant County Clerk is seeking a qualified vendor to provide a cloud-based records management system to support their land records, vital records, and passport operations. The desired system is a Commercial-Off-the-Shelf (COTS) solution. Vendors will be awarded a twelve month contract with the option to renew for three additional twelve month periods. The submission deadline is April 15, 2025. Notice of interest deadline is February 20, 2025.
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Tarrant County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2025. Submissions should be delivered to: 100 E Weatherford St, Suite 303, Fort Worth, TX 76196-0103 USA | [email protected]. For questions, contact Elaine Johnson.
Where can I find more RFPs from Tarrant County?
All active and historical solicitations from Tarrant County are tracked and searchable. As a county agency, Tarrant County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Tarrant County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Tarrant County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elaine Johnson at (817) 212-7549. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fort Worth, TX. Review the full solicitation for detailed scope requirements.
Bring us your territory.
We'll show you what is forming.
B2G and SLED sales intelligence. Surface government procurement signals from 100,000+ state, local, and education agencies months before the RFP.