Request for Proposals
Sumter County Consolidated School District, SC·School
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- Reported Agency
- Sumter School District
- Primary Contact
- Dee Cook · (803) 469-6900 ext. 310
- Contract Term
- 5 years
- Duration
- 60 months
- Scope Location
- Sumter, South Carolina
- Submission Address
- Sumter School District, Procurement Office, 1345 Wilson Hall Rd., Sumter, SC 29150
SUMMARY
Sumter School District is seeking a qualified partner to provide Multi-Function Printers/Devices (MFP), desktop MFPs, printers, leasing, and managed printer services (MPS). The services include fleet management, cost per copy, support, data security, training, and Papercut print management software for a period of five years.
EVALUATION CRITERIA
Technical Requirements, Cost, Experience, Financial Stability, Best interest of the District
REQUIRED DELIVERABLES
Multi-Functional Printer (MFP) Services, Papercut print management software, fleet management, cost per copy, support, data security, training.
REQUIRED ATTACHMENTS
Cover Page, Page Two, Executive Summary, Bidder Experience and Capabilities, Bidder Project Manager and Project Personnel, Technical Proposal Overview, Other Information, Statement of additional or optional services, Financial Stability, EULA, Terms and Conditions for service/support, required license(s), Cost Proposal (Exhibit 1).
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Sumter County Consolidated School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2023. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sumter School District, Procurement Office, 1345 Wilson Hall Rd., Sumter, SC 29150. For questions, contact Dee Cook.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Requirements, Cost, Experience, Financial Stability, Best interest of the District" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Sumter County Consolidated School District?
All active and historical solicitations from Sumter County Consolidated School District are tracked and searchable. As a school agency, Sumter County Consolidated School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Page, Page Two, Executive Summary, Bidder Experience and Capabilities, Bidder Project Manager and Project Personnel, Technical Proposal Overview, Other Information, Statement of additional or op. Review the full document from Sumter County Consolidated School District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sumter County Consolidated School District in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dee Cook at (803) 469-6900 ext. 310. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sumter, South Carolina. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Multi-Functional Printer (MFP) Services, Papercut print management software, fleet management, cost per copy, support, data security, training.. Proposals should clearly address how each deliverable will be met.
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