South Pasadena Library Strategic Planning Consultant RFP
City of South Pasadena, City of South Pasadena, CA·City
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- Reported Agency
- South Pasadena Public Library
- Primary Contact
- Cathy Billings
- Contract Term
- 5 years
- Scope Location
- South Pasadena Public Library
- Submission Address
- [email protected]
SUMMARY
South Pasadena Public Library (SPPL) seeks a qualified consultant with demonstrated experience in strategic planning for small to mid-sized public libraries to develop a five-year strategic plan. The plan will shape library programs and services and inform the allocation of resources.
EVALUATION CRITERIA
Qualifications of the consultant and past performance verification, Demonstrated understanding of public library service in small or mid-size libraries, Previous experience in public library strategic planning, Demonstrated creative and effective methods of engaging stakeholders, Experience and technical competence of the consultant and any personnel assigned to the project to complete the task outlined, Flexibility, accessibility and availability of the consultant and any personnel assigned to the project, Consultant's communication skills and ability to work with staff and stakeholders, The time the consultant will need to accomplish the project, Overall project costs and perceived value for services to be provided, Reference checks.
REQUIRED DELIVERABLES
A new SPPL Mission Statement that reflects SPPL's values and vision., Identification of strategic areas of focus for SPPL that will guide decision making about allocating staff and financial resources., Identification of specific goals and actions related to each strategic area of focus., A well-designed written strategic plan document that incorporates infographics to synthesize the input and data collected, and highlights key discoveries, strategic priorities and related goals and actions., A tri-fold brochure that presents the new SPPL mission statement and summarizes the strategic plan for stakeholders., A summary of secondary priorities, representing project ideas or areas of focus that are consistent with SPPL's mission, but not currently viable due to lack of funding, staff resources, or other constraints.
REQUIRED ATTACHMENTS
Cover Letter, Scope of Work, Project Schedule, Project Budget, Project Team, References.
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of South Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Cathy Billings.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of the consultant and past performance verification, Demonstrated understanding of public library service in small or mid-size libraries, Previous experience in public library strategic..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of South Pasadena?
All active and historical solicitations from City of South Pasadena are tracked and searchable. As a city agency, City of South Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Scope of Work, Project Schedule, Project Budget, Project Team, References.. Review the full document from City of South Pasadena for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of South Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cathy Billings. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: South Pasadena Public Library. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: A new SPPL Mission Statement that reflects SPPL's values and vision., Identification of strategic areas of focus for SPPL that will guide decision making about allocating staff and financial resources., Identification of specific goals and actions related to each strategic area of focus., A well-des. Proposals should clearly address how each deliverable will be met.
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