Sonoma State University - CALST / Systemwide Gift Cards - RFP CALST-RFP-00000827 (2026)
Sonoma State UniversityHigher Ed · Rohnert Park, CA- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Aug 19, 2026
- Primary contact
- Erika Takenaka
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THE 30-SECOND BRIEF
Sonoma State University seeks proposals for systemwide gift cards under RFP CALST-RFP-00000827. The selected supplier will provide access to a broad catalog of physical and digital gift cards across retail, grocery, restaurants, fuel, entertainment, travel, and general-purpose prepaid merchant categories. Services include supporting one-time, recurring, and bulk orders, shipment tracking, rush order capabilities, fraud prevention, confidential customer information safeguards, real-time order status tracking, customer support, and detailed invoicing. Responses are due by September 18, 2026.
Provide access to a broad catalog of physical and digital gift cards across multiple merchant categories; Maintain relationships with major national brands; Accommodate one-time, Recurring, And scheduled orders; Process both small and high-volume bulk orders; Provide shipment tracking information; Provide expedited and rush order capabilities; Maintain procedures to prevent fraud; Protect confidential customer and ordering information; Offer real-time or near real-time order status tracking; Provide customer support; Provide detailed invoices identifying merchant, Denomination, Quantity, Discounts, Fees, Shipping charges, And total order value
SUMMARY
Sonoma State University seeks proposals for systemwide gift cards under RFP CALST-RFP-00000827.
The selected supplier will provide access to a broad catalog of physical and digital gift cards across retail, grocery, restaurants, fuel, entertainment, travel, and general-purpose prepaid merchant categories. Services include supporting one-time, recurring, and bulk orders, shipment tracking, rush order capabilities, fraud prevention, confidential customer information safeguards, real-time order status tracking, customer support, and detailed invoicing. Responses are due by September 18, 2026.
REQUIRED DELIVERABLES
11- Provide access to a broad catalog of physical and digital gift cards across multiple merchant categories
- Maintain relationships with major national brands
- Accommodate one-time, Recurring, And scheduled orders
- Process both small and high-volume bulk orders
- Provide shipment tracking information
- Provide expedited and rush order capabilities
- Maintain procedures to prevent fraud
- Protect confidential customer and ordering information
- Offer real-time or near real-time order status tracking
- Provide customer support
- Provide detailed invoices identifying merchant, Denomination, Quantity, Discounts, Fees, Shipping charges, And total order value
- Submit to
- [email protected]
Questions about this RFP
How do I respond to this RFP from Sonoma State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Erika Takenaka.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Sonoma State University in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erika Takenaka. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Provide access to a broad catalog of physical and digital gift cards across multiple merchant categories; Maintain relationships with major national brands; Accommodate one-time, Recurring, And scheduled orders; Process both small and high-volume bulk orders; Provide shipment tracking information; P. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Sonoma State University?
All active and historical solicitations from Sonoma State University are tracked and searchable. As a higher ed agency, Sonoma State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Sonoma State University for the complete list.