School Board of Hendry County School Food Service Management Operations RFP 25-00033 (2025)
Hendry County School DistrictSchool · Labelle, FL- Due
- Mar 3, 2025
- Deadline passed
- Posted
- Jan 13, 2025
- Contract term
- 1 year
- Primary contact
- Jason Adams
- (863) 674-4646
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THE 30-SECOND BRIEF
The School Board of Hendry County, Florida is requesting proposals for the management of its Nonprofit School Food Service Programs, including the National School Lunch Program, School Breakfast Program, After-school snack and Supper Program, Summer Feeding Program, catering, and vending across 12 district schools serving approximately 7,594 students. The selected Food Service Management Company (FSMC) will be responsible for food services staff management, quality control, inventory management, USDA commodity inventory receiving and tracking, and staff training. Proposals are due by March 3, 2025, at 3:00 p.m. EST at the Purchasing Department located at 111 Curry Street, LaBelle, FL 33935. A pre-proposal conference is scheduled for January 27, 2025, with attendance highly recommended and points awarded for participation.
Total Fixed Meal Charge: 40 Points, Menus/Product Identifications/Nutrition Analyses: 15 points, Marketing: 10 points, Experience: 20 points, Service related experience of additional FSMC support staff: 5 points, Local food: 5 Points, References: 5 points, Attendance at Pre-Proposal Conference: 5 points
SUMMARY
The School Board of Hendry County, Florida is requesting proposals for the management of its Nonprofit School Food Service Programs, including the National School Lunch Program, School Breakfast Program, After-school snack and Supper Program, Summer Feeding Program, catering, and vending across 12 district schools serving approximately 7,594 students.
The selected Food Service Management Company (FSMC) will be responsible for food services staff management, quality control, inventory management, USDA commodity inventory receiving and tracking, and staff training. Proposals are due by March 3, 2025, at 3:00 p.m. EST at the Purchasing Department located at 111 Curry Street, LaBelle, FL 33935. A pre-proposal conference is scheduled for January 27, 2025, with attendance highly recommended and points awarded for participation.
EVALUATION CRITERIA
8- Total Fixed Meal Charge: 40 Points
- Menus/Product Identifications/Nutrition Analyses: 15 points
- Marketing: 10 points
- Experience: 20 points
- Service related experience of additional FSMC support staff: 5 points
- Local food: 5 Points
- References: 5 points
- Attendance at Pre-Proposal Conference: 5 points
REQUIRED ATTACHMENTS
20- Proposal Acknowledgment Form
- Proposal Summary Form
- Signed addenda form
- Company Information with 5 years experience
- References
- Certified balance sheet or annual report for last 5 years
- On-site staff experience
- Staffing schedule
- Cycle menus
- Product identifications with nutrient analysis
- Marketing strategy
- Expendable and nonexpendable equipment list
- Training plan
- USDA Certification Regarding Debarment
- Certification Regarding Drug-Free Workplace
- USDA Certification Regarding Lobbying
- USDA Certificate of Independent Price Determination
- Public Entity Crime Form/Anti Collusion Statement
- Insurance Certificate & Indemnification & Hold Harmless Form
- FNW Vendor Training completion
- Submit to
- Hendry County School Board, Purchasing Department, 111 Curry Street, Labelle, FL 33935
- Duration
- 12 months
- Scope location
- LaBelle, FL
- Reported agency
- School Board of Hendry County
Questions about this RFP
How do I respond to this RFP from Hendry County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 3, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hendry County School Board, Purchasing Department, 111 Curry Street, Labelle, FL 33935. For questions, contact Jason Adams.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hendry County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Adams at (863) 674-4646. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Fixed Meal Charge: 40 Points, Menus/Product Identifications/Nutrition Analyses: 15 points, Marketing: 10 points, Experience: 20 points, Service related experience of additional FSMC support staf..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hendry County School District?
All active and historical solicitations from Hendry County School District are tracked and searchable. As a school agency, Hendry County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Acknowledgment Form, Proposal Summary Form, signed addenda form, Company Information with 5 years experience, references, certified balance sheet or annual report for last 5 years, on-site st. Review the full document from Hendry County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: LaBelle, FL. Review the full solicitation for detailed scope requirements.