Santa Fe Irrigation District RFP for Update & Development of Fees & Charges 2025
Santa Fe Irrigation District, Rancho Santa Fe, CA·Utility District
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- Primary Contact
- Seth Gates · (858) 756-5970
- Scope Location
- Rancho Santa Fe, CA
- Submission Address
- [email protected]
SUMMARY
The Santa Fe Irrigation District is seeking proposals from qualified consulting firms to conduct a comprehensive update of existing user fees and capacity charges, as well as the development of new fees to ensure full cost recovery and compliance with Proposition 26. The required scope of services encompasses evaluating and calculating capacity fees using a buy-in approach based on replacement costs, updating miscellaneous fees such as temporary water meter, shut-off, and inspection charges, determining potential fees for private fire-flow requirements, and providing attendance at two public meetings. Proposals are due by August 14, 2025, at 3:00 PM PST. The selection process evaluates project management and personnel, project approach, similar project experience with California utilities, pricing, and the accuracy and completeness of the proposal.
EVALUATION CRITERIA
Project Management and Personnel (25 points), Project Approach (25 points), Project Experience (25 points), Pricing (15 points), Accuracy and Completeness of RFP (10 points)
REQUIRED DELIVERABLES
See "Related Documents" tab
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Santa Fe Irrigation District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 14, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Seth Gates.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Management and Personnel (25 points), Project Approach (25 points), Project Experience (25 points), Pricing (15 points), Accuracy and Completeness of RFP (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Santa Fe Irrigation District?
All active and historical solicitations from Santa Fe Irrigation District are tracked and searchable. As a utility district agency, Santa Fe Irrigation District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Santa Fe Irrigation District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Santa Fe Irrigation District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Seth Gates at (858) 756-5970. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rancho Santa Fe, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: See "Related Documents" tab. Proposals should clearly address how each deliverable will be met.
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