San Diego County - Print Shop Copier with Services and Maintenance - RFQ 13390 (2026)
San Diego County, San Diego County, CA·County
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- Primary Contact
- Fernando Aparicio · (619) 541-5596
- Contract Term
- 1 year
- Duration
- 60 months
- Scope Location
- San Diego, CA
- Submission Address
- https://sdbuynet.sandiegocounty.gov/
SUMMARY
The County of San Diego Planning and Development Services (PDS) is seeking quotes from qualified vendors for a turnkey procurement of two production digital presses with inline finishing modules, external Fiery print servers, and a 60-month service and maintenance agreement. The system must support high-volume public-facing production averaging approximately 55,000 impressions per month (~3.3 million over the contract term), featuring multi-page collated tri-folding, booklet making, heavy stock handling up to 400 gsm, and strict Network Access Control (NAC) and security compliance. The contract requires delivery, installation, and network configuration by December 31, 2026, with the service term commencing January 1, 2027. Quotes are due by October 5, 2026 at 5:00 p.m. Questions are due by September 21, 2026.
EVALUATION CRITERIA
Technical merit, experience, capacity, history of Offeror compliance, availability, price, sustainability, cultural competency
REQUIRED DELIVERABLES
Production copier/multifunction devices, Required finishing / folding module, Additional accessories / feeders / finishers, Delivery installation network configuration & testing, Removal & certified decommissioning of existing Xerox units, One-time setup / professional services, Operator and administrator training, Annual service and maintenance agreement
REQUIRED ATTACHMENTS
Offeror’s Cover Page (PC600), Representations and Certifications form (PC601), Small-Local Business Self-Certification Form (PC610), Nondisclosure Indemnification Agreement (PC620), Payment Schedule, W-9 form
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFQ from San Diego County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://sdbuynet.sandiegocounty.gov/. For questions, contact Fernando Aparicio.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical merit, experience, capacity, history of Offeror compliance, availability, price, sustainability, cultural competency" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Diego County?
All active and historical solicitations from San Diego County are tracked and searchable. As a county agency, San Diego County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offeror’s Cover Page (PC600), Representations and Certifications form (PC601), Small-Local Business Self-Certification Form (PC610), Nondisclosure Indemnification Agreement (PC620), Payment Schedule,. Review the full document from San Diego County for the complete list.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including San Diego County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Fernando Aparicio at (619) 541-5596. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Diego, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Production copier/multifunction devices, Required finishing / folding module, Additional accessories / feeders / finishers, Delivery installation network configuration & testing, Removal & certified decommissioning of existing Xerox units, One-time setup / professional services, Operator and adminis. Proposals should clearly address how each deliverable will be met.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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