Saint Louis Public Schools Dynamic Vending Contract RFP 2025
St. Louis City School District, MO·School
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- Reported Agency
- Saint Louis Public Schools
- Primary Contact
- Spencer Winn
- Contract Term
- 1 year
- Scope Location
- Saint Louis, MO
SUMMARY
Saint Louis Public Schools (SLPS) is securing a new agreement for district-wide vending services following the expiration of a previous contract. The procurement, conducted via RFP, covers the installation, maintenance, and servicing of approximately 38 snack machines and 72 beverage machines across 51 school sites and administrative buildings, including the Central Office. The contract includes a commission rate of 33.5% on net sales, 900-1,000 vending coupons per school year, and an annual $3,000 scholarship. All products in student-accessible machines must meet Smart Snack and district wellness policy standards. The implementation timeline is set for October 15, 2025, through June 31, 2025.
EVALUATION CRITERIA
Equipment Uptime & Reliability (95-98%), Compliance with Nutrition Standards (Smart Snack)
REQUIRED DELIVERABLES
Vending machines, Snack machines, Beverage machines, Maintenance services, Commission payments, Vending coupons, Annual scholarship
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from St. Louis City School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2025. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Spencer Winn.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Equipment Uptime & Reliability (95-98%), Compliance with Nutrition Standards (Smart Snack)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from St. Louis City School District?
All active and historical solicitations from St. Louis City School District are tracked and searchable. As a school agency, St. Louis City School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from St. Louis City School District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including St. Louis City School District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Spencer Winn. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Saint Louis, MO. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Vending machines, Snack machines, Beverage machines, Maintenance services, Commission payments, Vending coupons, Annual scholarship. Proposals should clearly address how each deliverable will be met.
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