Richmond Public Schools - Turnkey Walk-In Cooler/Freezer Combination Replacement - Southampton Elementary School - 26-7167-10 (2026)
Richmond City Public SchoolsSchool · Richmond, VA- Due
- Nov 6, 2026
- 21 days left
- Posted
- Oct 6, 2026
- Primary contact
- Cody Shelton
- (804) 718-1644
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THE 30-SECOND BRIEF
Richmond Public Schools requests sealed bids for a firm-fixed-price turnkey contract for the emergency replacement of a walk-in cooler/freezer combination unit at Southampton Elementary School. The scope requires all labor, materials, equipment, permitting, crane service, demolition, EPA refrigerant recovery, installation, electrical/plumbing connections, refrigeration charge, testing, commissioning, and staff training. The baseline specification standard is a Harford/Kolpak walk-in unit or approved equivalent, featuring 4-inch thick polyurethane panels, zero-wood structural framing, NSF/ANSI Standard 7 compliance, heavy-duty aluminum or stainless steel flooring, remote condensing units, evaporator coils, and digital temperature monitoring. Bids are due by November 6, 2026, at 1:00 pm, with a non-mandatory pre-bid conference scheduled for October 16, 2026. The project is governed by the Virginia Public Procurement Act and includes Buy American provisions.
Firm-Fixed Turnkey Price for Southampton Elementary School Combo Walk-In; Technical Submissions & Cut Sheets; Project Schedule & Lead Time; Warranty Documentation
Lowest responsive and responsible bidder based on Total BID Amount
SUMMARY
Richmond Public Schools requests sealed bids for a firm-fixed-price turnkey contract for the emergency replacement of a walk-in cooler/freezer combination unit at Southampton Elementary School.
The scope requires all labor, materials, equipment, permitting, crane service, demolition, EPA refrigerant recovery, installation, electrical/plumbing connections, refrigeration charge, testing, commissioning, and staff training. The baseline specification standard is a Harford/Kolpak walk-in unit or approved equivalent, featuring 4-inch thick polyurethane panels, zero-wood structural framing, NSF/ANSI Standard 7 compliance, heavy-duty aluminum or stainless steel flooring, remote condensing units, evaporator coils, and digital temperature monitoring. Bids are due by November 6, 2026, at 1:00 pm, with a non-mandatory pre-bid conference scheduled for October 16, 2026. The project is governed by the Virginia Public Procurement Act and includes Buy American provisions.
EVALUATION CRITERIA
Lowest responsive and responsible bidder based on Total BID Amount
REQUIRED DELIVERABLES
4- Firm-Fixed Turnkey Price for Southampton Elementary School Combo Walk-In
- Technical Submissions & Cut Sheets
- Project Schedule & Lead Time
- Warranty Documentation
REQUIRED ATTACHMENTS
4- OpenGov Vendor Questionnaire
- Attachment B: Disclosure of Lobbying Activities (SF-LLL)
- Clean Air and Water Certificate
- Certification of Debarment and Suspension Form
- Submit to
- https://procurement.opengov.com/portal/rvaschools
- Scope location
- Richmond, VA
- Reported agency
- Richmond Public Schools
Questions about this RFP
How do I respond to this IFB from Richmond City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/rvaschools. For questions, contact Cody Shelton.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Richmond City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cody Shelton at (804) 718-1644. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Firm-Fixed Turnkey Price for Southampton Elementary School Combo Walk-In; Technical Submissions & Cut Sheets; Project Schedule & Lead Time; Warranty Documentation. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder based on Total BID Amount" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Richmond City Public Schools?
All active and historical solicitations from Richmond City Public Schools are tracked and searchable. As a school agency, Richmond City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: OpenGov Vendor Questionnaire, Attachment B: Disclosure of Lobbying Activities (SF-LLL), Clean Air and Water Certificate, Certification of Debarment and Suspension Form. Review the full document from Richmond City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Richmond, VA. Review the full solicitation for detailed scope requirements.