Richmond Public Schools - RPS Charter Bus Services - RFP No. 26-7141-11 (2026)
Richmond City Public SchoolsSchool · Richmond, VA- Due
- Nov 19, 2026
- 34 days left
- Posted
- Oct 8, 2026
- Contract term
- 2 years
- Primary contact
- Charles Baker
- (804) 204-1287
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THE 30-SECOND BRIEF
Richmond Public Schools is seeking proposals to establish fixed-price term contracts for charter bus services on an as-needed basis for local, regional, and long-distance student transportation. The scope includes providing 55-passenger standard motor coaches, mid-size coaches, and activity mini-buses equipped with Wi-Fi, video capabilities, GPS, and wheelchair accessibility for field trips, athletic events, and academic competitions. Offerors must have at least two years of experience in charter bus transportation, maintain compliant safety and driver training programs, and submit pricing based on standardized evaluation scenarios. The submission deadline is November 19, 2026, with written inquiries due by October 30, 2026. Contracts will be awarded to multiple qualified vendors based on qualifications, price, and technical approach.
Offeror Qualifications and Experience (35%), Price (25%), Technical Approach (40%)
SUMMARY
Richmond Public Schools is seeking proposals to establish fixed-price term contracts for charter bus services on an as-needed basis for local, regional, and long-distance student transportation.
The scope includes providing 55-passenger standard motor coaches, mid-size coaches, and activity mini-buses equipped with Wi-Fi, video capabilities, GPS, and wheelchair accessibility for field trips, athletic events, and academic competitions. Offerors must have at least two years of experience in charter bus transportation, maintain compliant safety and driver training programs, and submit pricing based on standardized evaluation scenarios. The submission deadline is November 19, 2026, with written inquiries due by October 30, 2026. Contracts will be awarded to multiple qualified vendors based on qualifications, price, and technical approach.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
9- Pricing Schedule
- Vendor Proposal
- Proposal Certification
- Vendor Data Sheet
- Insurance and Bonds
- Capacity
- Authorization to Conduct Business
- Certification of Crimes Against Children
- Certification of Interests and Relationships
- Submit to
- https://procurement.opengov.com/portal/rvaschools
- Duration
- 24 months
- Scope location
- Richmond, VA
- Reported agency
- Richmond Public Schools
Questions about this RFP
How do I respond to this RFP from Richmond City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/rvaschools. For questions, contact Charles Baker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Richmond City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Charles Baker at (804) 204-1287. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Offeror Qualifications and Experience (35%), Price (25%), Technical Approach (40%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Richmond City Public Schools?
All active and historical solicitations from Richmond City Public Schools are tracked and searchable. As a school agency, Richmond City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Pricing Schedule, Vendor Proposal, Proposal Certification, Vendor Data Sheet, Insurance and Bonds, Capacity, Authorization to Conduct Business, Certification of Crimes Against Children, Certification. Review the full document from Richmond City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Richmond, VA. Review the full solicitation for detailed scope requirements.