RCS Community Library Long-Range Building Conditions Assessment Architectural Services Proposal 2026
Rcs Community Library DistrictLibrary District · Ravena, NY- Due
- Jun 20, 2026
- Deadline passed
- Posted
- May 6, 2026
- Primary contact
- Lisa Neuman
- (518) 885-1255
The 30-second brief
The RCS Community Library is soliciting a proposal for a Long-Range Building Conditions Assessment to identify and prioritize building system replacement and maintenance schedules over 5, 10, and 20-year increments. The scope of work includes an assessment of existing systems such as the building envelope (exterior walls, roofs, windows), mechanical (HVAC), electrical, plumbing, fire protection, and site amenities (parking, drainage, hardscape) for the approximately 10,000 sf facility. The selected consultant will provide a facility report, maintenance matrix, and grant-eligible scope summaries. The proposal includes a fee structure totaling $19,750 for Phase I assessment services. Acceptance requires a signed agreement returned to Butler Rowland Mays Architects, LLP.
Existing Conditions Report, Facility Report and Summary, Maintenance Matrix, Grant-eligible scope summary
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Summary
The RCS Community Library is soliciting a proposal for a Long-Range Building Conditions Assessment to identify and prioritize building system replacement and maintenance schedules over 5, 10, and 20-year increments.
The scope of work includes an assessment of existing systems such as the building envelope (exterior walls, roofs, windows), mechanical (HVAC), electrical, plumbing, fire protection, and site amenities (parking, drainage, hardscape) for the approximately 10,000 sf facility. The selected consultant will provide a facility report, maintenance matrix, and grant-eligible scope summaries. The proposal includes a fee structure totaling $19,750 for Phase I assessment services. Acceptance requires a signed agreement returned to Butler Rowland Mays Architects, LLP.
REQUIRED DELIVERABLES
4- Existing Conditions Report
- Facility Report and Summary
- Maintenance Matrix
- Grant-eligible scope summary
- Scope location
- Ravenna, NY
- Projected sq ft
- 10,000 sq ft
- Reported agency
- RCS Community Library
Questions about this RFP
How do I respond to this RFP from Rcs Community Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Lisa Neuman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Rcs Community Library District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lisa Neuman at (518) 885-1255. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Existing Conditions Report, Facility Report and Summary, Maintenance Matrix, Grant-eligible scope summary. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Rcs Community Library District?
All active and historical solicitations from Rcs Community Library District are tracked and searchable. As a library district agency, Rcs Community Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Rcs Community Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ravenna, NY. The total projected area is 10000 sq ft. Review the full solicitation for detailed scope requirements.