Poudre School District R-1 End Point Device Refresh RFP 26-680-001 2025
Poudre School District R-1School · Fort Collins, CO- Due
- Nov 18, 2025
- Deadline passed
- Posted
- Oct 21, 2025
- Contract term
- 1 year
- Primary contact
- Kristin Thetford
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THE 30-SECOND BRIEF
Poudre School District R-1 is soliciting bids for a laptop device refresh, including related equipment and accessories. Proposals must be submitted electronically via BidNet by November 18, 2025.
Laptop devices, Related equipment/accessories, Pricing through BidNet, Reference form, Proposal Certification Form
Alignment to Scope of Work and Specifications (40), Pricing (30), Warranty Inclusions (20), Ability to meet flexible device requirements (10)
SUMMARY
Poudre School District R-1 is soliciting bids for a laptop device refresh, including related equipment and accessories. Proposals must be submitted electronically via BidNet by November 18, 2025.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Laptop devices
- Related equipment/accessories
- Pricing through BidNet
- Reference form
- Proposal Certification Form
REQUIRED ATTACHMENTS
4- Attachment A
- Attachment B
- Attachment C
- Attachment D
- Submit to
- www.bidnetdirect.com
- Duration
- 48 months
- Scope location
- Larimer County, CO
Questions about this RFP
How do I respond to this RFP from Poudre School District R-1?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.bidnetdirect.com. For questions, contact Kristin Thetford.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Poudre School District R-1 in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kristin Thetford. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Laptop devices, Related equipment/accessories, Pricing through BidNet, Reference form, Proposal Certification Form. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Alignment to Scope of Work and Specifications (40), Pricing (30), Warranty Inclusions (20), Ability to meet flexible device requirements (10)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Poudre School District R-1?
All active and historical solicitations from Poudre School District R-1 are tracked and searchable. As a school agency, Poudre School District R-1 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Attachment B, Attachment C, Attachment D. Review the full document from Poudre School District R-1 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Larimer County, CO. Review the full solicitation for detailed scope requirements.