Phelps County Landfill Board Hay Lease RFP 2026
City of Rolla, City of Rolla, MO·City
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- Reported Agency
- Phelps County Landfill Board
- Primary Contact
- Roger Panky · (573) 364-6693
- Contract Term
- 5 years
- Scope Location
- Rolla, Missouri
- Submission Address
- Rolla City Clerk office, City Hall, PO Box 979, 901 N. Elm, Rolla, MO 65402
SUMMARY
Phelps County Landfill Board is seeking proposals for the lease of approximately 40 acres of land for hay production. The lease term is anticipated to be from May 1, 2026, to April 30, 2031. Proposals will be evaluated based on prior experience, equipment, proximity, detailed plan, and references.
EVALUATION CRITERIA
Prior experience, type and condition of equipment, proximity of person(s) or equipment to the site, detailed plan to fulfill the scope of services/acknowledge the specifications, referenced provided.
REQUIRED DELIVERABLES
Soil assessment/plan, Herbicide/insecticide/fertilization receipts, Baled and removed vegetation, Notification of mowing activities, Indemnification, Responsibility for damage, Brush hogging of unbaled areas.
REQUIRED ATTACHMENTS
Aerial photo of the 40 acres, draft/sample lease agreement.
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Rolla?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Rolla City Clerk office, City Hall, PO Box 979, 901 N. Elm, Rolla, MO 65402. For questions, contact Roger Panky.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Prior experience, type and condition of equipment, proximity of person(s) or equipment to the site, detailed plan to fulfill the scope of services/acknowledge the specifications, referenced provided." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rolla?
All active and historical solicitations from City of Rolla are tracked and searchable. As a city agency, City of Rolla regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Aerial photo of the 40 acres, draft/sample lease agreement.. Review the full document from City of Rolla for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Rolla in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Roger Panky at (573) 364-6693. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rolla, Missouri. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Soil assessment/plan, Herbicide/insecticide/fertilization receipts, Baled and removed vegetation, Notification of mowing activities, Indemnification, Responsibility for damage, Brush hogging of unbaled areas.. Proposals should clearly address how each deliverable will be met.
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