Peoria Park District Sound & Lighting RFP 2026
Peoria Park DistrictSpecial District · Peoria, IL- Due
- Feb 6, 2026
- Deadline passed
- Posted
- Feb 6, 2026
- Contract term
- 1 year
- Primary contact
- Nicole Staley
- (309) 686-3357
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THE 30-SECOND BRIEF
Peoria Park District is seeking proposals for sound and lighting services for various special events, including Landing Shows, Jubilee Day, River City Pride Fest, Soul Fest, Irish Fest, Oktoberfest, and Lakeview Park Concerts. The contract term is one year with potential for two additional one-year extensions.
Basic sound and lighting package, Itemized listing of additional components, Proposal form, Certification of compliance, Company ownership certification, Certificate of equal employment opportunity compliance, Workplace profile, W-9, Certificate of insurance, References, Contract agreement (if required).
Completeness, overall organization, and clarity of the response; Demonstrated understanding of the District's requirements of this RFP; Relevant qualifications and experience of the respondent and specific team members; Satisfaction of previous and current clients related specifically to sound and lighting projects; Evidence of financial stability and ability to provide the services required; Knowledge of, and experience with local, state and federal rules and regulations relative to sound and lighting projects; Hiring practices that encourage maximum participation of minorities and women on Park District projects.
SUMMARY
Peoria Park District is seeking proposals for sound and lighting services for various special events, including Landing Shows, Jubilee Day, River City Pride Fest, Soul Fest, Irish Fest, Oktoberfest, and Lakeview Park Concerts.
The contract term is one year with potential for two additional one-year extensions.
EVALUATION CRITERIA
7- Completeness, overall organization, and clarity of the response
- Demonstrated understanding of the District's requirements of this RFP
- Relevant qualifications and experience of the respondent and specific team members
- Satisfaction of previous and current clients related specifically to sound and lighting projects
- Evidence of financial stability and ability to provide the services required
- Knowledge of, and experience with local, state and federal rules and regulations relative to sound and lighting projects
- Hiring practices that encourage maximum participation of minorities and women on Park District projects
REQUIRED DELIVERABLES
11- Basic sound and lighting package
- Itemized listing of additional components
- Proposal form
- Certification of compliance
- Company ownership certification
- Certificate of equal employment opportunity compliance
- Workplace profile
- W-9
- Certificate of insurance
- References
- Contract agreement (if required)
REQUIRED ATTACHMENTS
8- Certification of Compliance of the Listed Provisions and Laws
- Company Ownership Certification
- Certificate of Equal Employment Opportunity Compliance
- Workplace Profile
- W-9 Request for Taxpayer Identification Number and Certification
- Certificate of Insurance
- References
- Proposal Form
- Submit to
- 1125 W. Lake Ave. Peoria, IL 61614
- Duration
- 24 months
- Scope location
- Peoria, IL
Questions about this RFP
How do I respond to this RFP from Peoria Park District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1125 W. Lake Ave. Peoria, IL 61614. For questions, contact Nicole Staley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Peoria Park District in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Staley at (309) 686-3357. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Basic sound and lighting package, Itemized listing of additional components, Proposal form, Certification of compliance, Company ownership certification, Certificate of equal employment opportunity compliance, Workplace profile, W-9, Certificate of insurance, References, Contract agreement (if requi. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness, overall organization, and clarity of the response; Demonstrated understanding of the District's requirements of this RFP; Relevant qualifications and experience of the respondent and spe..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Peoria Park District?
All active and historical solicitations from Peoria Park District are tracked and searchable. As a special district agency, Peoria Park District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification of Compliance of the Listed Provisions and Laws, Company Ownership Certification, Certificate of Equal Employment Opportunity Compliance, Workplace Profile, W-9 Request for Taxpayer Iden. Review the full document from Peoria Park District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Peoria, IL. Review the full solicitation for detailed scope requirements.