Orange County Public Schools Workers Compensation Claims Administration Services RFP1609202 - 2016
Orange County School DistrictSchool · Orlando, FL- Due
- Nov 9, 2016
- Deadline passed
- Posted
- Oct 20, 2016
- Contract term
- 3 years
- Primary contact
- Timothy Gibney
- (407) 317-2876
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THE 30-SECOND BRIEF
Orange County Public Schools (OCPS) is soliciting proposals for Workers Compensation Claims Administration Services under RFP1609202. The selected Third Party Administrator (TPA) will provide comprehensive services including administrative services, banking/reconciliation, claims management, first notice of injury services, loss statistics, network access/development, medical bill review, and pharmaceutical benefit management. The scope also includes providing a safety expert for approximately 150 hours annually and Spanish-speaking adjusters. The contract requires compliance with the Jessica Lunsford Act for fingerprinting and specific insurance limits including $2,000,000 in Professional Liability. Proposals are due by 2:00 P.M. EST on November 9, 2016, at the Educational Leadership Center in Orlando, FL.
Executed agreement and amendment, Acknowledgement of Addendum, Monthly reconciliation statements, Loss activity reports, Network access reports
Claim File Review (50%), Program Management Review (50%)
SUMMARY
Orange County Public Schools (OCPS) is soliciting proposals for Workers Compensation Claims Administration Services under RFP1609202.
The selected Third Party Administrator (TPA) will provide comprehensive services including administrative services, banking/reconciliation, claims management, first notice of injury services, loss statistics, network access/development, medical bill review, and pharmaceutical benefit management. The scope also includes providing a safety expert for approximately 150 hours annually and Spanish-speaking adjusters. The contract requires compliance with the Jessica Lunsford Act for fingerprinting and specific insurance limits including $2,000,000 in Professional Liability. Proposals are due by 2:00 P.M. EST on November 9, 2016, at the Educational Leadership Center in Orlando, FL.
EVALUATION CRITERIA
Claim File Review (50%), Program Management Review (50%)
REQUIRED DELIVERABLES
5- Executed agreement and amendment
- Acknowledgement of Addendum
- Monthly reconciliation statements
- Loss activity reports
- Network access reports
REQUIRED ATTACHMENTS
4- Exhibit A Statement of Work
- Exhibit B Fee Structure
- Exhibit C Performance Standards
- Exhibit D Contractor's Response
REQUIRED STAFFING
4- Submit to
- Orange County Public Schools, Educational Leadership Center, 1ST Floor Conference Room, 445 W. Amelia Street, Orlando, FL 32801
- Scope location
- Orlando, FL
- Reported agency
- Orange County Public Schools
Questions about this RFP
How do I respond to this RFP from Orange County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2016. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Orange County Public Schools, Educational Leadership Center, 1ST Floor Conference Room, 445 W. Amelia Street, Orlando, FL 32801. For questions, contact Timothy Gibney.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Orange County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Timothy Gibney at (407) 317-2876. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Spanish speaking adjusters, Safety expert, Field Case Management Services, Loss Control Services. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Executed agreement and amendment, Acknowledgement of Addendum, Monthly reconciliation statements, Loss activity reports, Network access reports. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Claim File Review (50%), Program Management Review (50%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Orange County School District?
All active and historical solicitations from Orange County School District are tracked and searchable. As a school agency, Orange County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A Statement of Work, Exhibit B Fee Structure, Exhibit C Performance Standards, Exhibit D Contractor's Response. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Orange County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Orlando, FL. Review the full solicitation for detailed scope requirements.