Okaloosa County Venue & Event Management Software RFP TDD 77-26
Okaloosa CountyCounty · Okaloosa County, FL- Due
- Sep 25, 2026
- Deadline passed
- Posted
- Aug 28, 2026
- Primary contact
- Leslie Mcghee
- (850) 689-5960 ext 3915
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SUMMARY
Okaloosa County is soliciting proposals for venue and event management software to support its Tourism Department across several diverse facilities.
Affected locations include the Destin-Fort Walton Beach Convention Center (32,000 sq ft), the Rigdon Center (50,000 sq ft), the 50-acre Baker Recreation & Equestrian Center, and the 40-acre Northend property, with two additional venues planned. The software must manage varied operational complexities including indoor ballroom space, outdoor meeting rooms, horse stalls, RV hookups, and barn facilities. Proposals are due September 25, 2026, with a notice of interest deadline of September 10, 2026. Submissions should be directed to the agency in Crestview, FL; contact Leslie Mcghee at 850-689-5960 x3915 for inquiries.
- Submit to
- 5479A Old Bethel Road, Crestview, FL, 32536
- Scope location
- Crestview, FL
Questions about this RFP
How do I respond to this RFP from Okaloosa County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. Submissions should be delivered to: 5479A Old Bethel Road, Crestview, FL, 32536. For questions, contact Leslie Mcghee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Okaloosa County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leslie Mcghee at (850) 689-5960 ext 3915. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Okaloosa County?
All active and historical solicitations from Okaloosa County are tracked and searchable. As a county agency, Okaloosa County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Okaloosa County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crestview, FL. Review the full solicitation for detailed scope requirements.