Ohio University Eastern Campus HVAC Preventive Maintenance Services RFP 2026
Miami University-OxfordHigher Ed · Oxford, OH- Due
- May 21, 2026
- Deadline passed
- Posted
- Apr 22, 2026
- Primary contact
- Melissa Ricchiuti
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SUMMARY
Ohio University is soliciting proposals for HVAC Preventive Maintenance Services at its Eastern Campus.
The scope of work includes comprehensive preventive maintenance for heating, ventilation, and air conditioning (HVAC) systems as detailed in the equipment lists and schedules. Although the solicitation is managed through a shared eSourcing platform with Miami University, this request for proposals (CBE/RFP) is exclusively for Ohio University. Vendors must submit all proposals electronically through the university's Ionwave eSourcing portal. The submission deadline is May 21, 2026, at 7:30 PM. Primary contact for this procurement is Melissa Ricchiuti.
REQUIRED ATTACHMENTS
3- Attachment A - OUE PM Schedule.xlsx
- Attachment B - OUE Equipment List & Location.xlsx
- OUE PM Services Agreement Draft Template.docx
- Submit to
- eSourcing platform (Ionwave)
- Scope location
- Butler County, OH
- Reported agency
- Ohio University
Questions about this RFP
How do I respond to this RFP from Miami University-Oxford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 21, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: eSourcing platform (Ionwave). For questions, contact Melissa Ricchiuti.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Miami University-Oxford in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa Ricchiuti. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Miami University-Oxford?
All active and historical solicitations from Miami University-Oxford are tracked and searchable. As a higher ed agency, Miami University-Oxford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - OUE PM Schedule.xlsx, Attachment B - OUE Equipment List & Location.xlsx, OUE PM Services Agreement Draft Template.docx. Review the full document from Miami University-Oxford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Butler County, OH. Review the full solicitation for detailed scope requirements.