Office of the Illinois State Treasurer - Management System and Technical Support for the Division of Unclaimed Property - RFP 370-400-25-010 (2024)
IL-State-Office of the Illinois State TreasurerState · Springfield, IL- Due
- Dec 18, 2024
- Deadline passed
- Posted
- Nov 15, 2024
- Contract term
- 5 years
- Primary contact
- Christopher M. Flynn
- (555) 123-4567
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THE 30-SECOND BRIEF
The Office of the Illinois State Treasurer is seeking proposals for a turn-key relational database management software system and technical support for the Division of Unclaimed Property (RFP 370-400-25-010). The work includes software licensing, conversion of existing data from the Legacy System, cloud storage and document imaging, reporting tools, and ongoing maintenance. Proposals are due by 1:00 p.m. CT on December 18, 2024, with an optional vendor teleconference scheduled for November 22, 2024. The initial contract term is five years with options to extend up to a total of ten years. Vendor pricing must cover a five-year period including purchase costs and implementation services.
Data conversion strategy, Data mapping to proposed software application, Data transformation documentation, Conversion software and related source code (ETL, And execution), Data load results, Documentation of issue analysis and resolutions, Maintenance of and links to images
Background & Experience (25), Unclaimed Property Management System (50), Equity, Diversity & Inclusion (10), Corporate Responsibility – Environmental, Social and Governance Practices (10), Illinois Presence (5), Cost Proposal (15), Interview (10)
SUMMARY
The Office of the Illinois State Treasurer is seeking proposals for a turn-key relational database management software system and technical support for the Division of Unclaimed Property (RFP 370-400-25-010).
The work includes software licensing, conversion of existing data from the Legacy System, cloud storage and document imaging, reporting tools, and ongoing maintenance. Proposals are due by 1:00 p.m. CT on December 18, 2024, with an optional vendor teleconference scheduled for November 22, 2024. The initial contract term is five years with options to extend up to a total of ten years. Vendor pricing must cover a five-year period including purchase costs and implementation services.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Data conversion strategy
- Data mapping to proposed software application
- Data transformation documentation
- Conversion software and related source code (ETL, And execution)
- Data load results
- Documentation of issue analysis and resolutions
- Maintenance of and links to images
REQUIRED ATTACHMENTS
Illinois State Treasurer Certifications, Disclosures Financial Interest and Potential Conflicts of Interest (Disclosure Form A), Disclosures Other Contract and Procurement Related Information (Disclosure Form B), Cost Proposal, Redacted Copy
- Submit to
- [email protected]
- Duration
- 120 months
- Scope location
- Springfield, IL
- Reported agency
- Office of the Illinois State Treasurer
Questions about this RFP
How do I respond to this RFP from IL-State-Office of the Illinois State Treasurer?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Christopher M. Flynn.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including IL-State-Office of the Illinois State Treasurer in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher M. Flynn at (555) 123-4567. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Data conversion strategy, Data mapping to proposed software application, Data transformation documentation, Conversion software and related source code (ETL, And execution), Data load results, Documentation of issue analysis and resolutions, Maintenance of and links to images. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Background & Experience (25), Unclaimed Property Management System (50), Equity, Diversity & Inclusion (10), Corporate Responsibility – Environmental, Social and Governance Practices (10), Illinois Pr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from IL-State-Office of the Illinois State Treasurer?
All active and historical solicitations from IL-State-Office of the Illinois State Treasurer are tracked and searchable. As a state agency, IL-State-Office of the Illinois State Treasurer regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Illinois State Treasurer Certifications, Disclosures Financial Interest and Potential Conflicts of Interest (Disclosure Form A), Disclosures Other Contract and Procurement Related Information (Disclos. Review the full document from IL-State-Office of the Illinois State Treasurer for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.