Office of the Illinois State Treasurer - Auctioneer Services - 370-400-25-011 (2024)
IL-State-Office of the Illinois State TreasurerState · Springfield, IL- Due
- Jan 8, 2025
- Deadline passed
- Posted
- Dec 10, 2024
- Contract term
- 3 years
- Primary contact
- Christopher M. Flynn
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THE 30-SECOND BRIEF
The Office of the Illinois State Treasurer is seeking bids for professional auctioning services for its Unclaimed Property Division under solicitation 370-400-25-011. The scope of work includes conducting online auctions throughout the year via an approved platform for approximately 100 lots of unclaimed property per sale, as well as an annual live public auction at the Illinois State Fairgrounds in Springfield, Illinois, featuring approximately 250 lots. Services involve physical pickup or delivery coordination, secure storage, appraisal reserve enforcement, handling coinage and currency, newspaper advertising in Sangamon County, cashiering, bid calling, clerking, and providing detailed Statements of Reconciliation within seven days of auction close. Bids are due before 2:00 p.m. CT on January 8, 2025, with questions due by December 17, 2024. Vendors must possess at least 10 years of governmental or public auction experience and be licensed within the State of Illinois.
Lowest Bid submitted by a responsible and responsive Respondent
SUMMARY
The Office of the Illinois State Treasurer is seeking bids for professional auctioning services for its Unclaimed Property Division under solicitation 370-400-25-011.
The scope of work includes conducting online auctions throughout the year via an approved platform for approximately 100 lots of unclaimed property per sale, as well as an annual live public auction at the Illinois State Fairgrounds in Springfield, Illinois, featuring approximately 250 lots. Services involve physical pickup or delivery coordination, secure storage, appraisal reserve enforcement, handling coinage and currency, newspaper advertising in Sangamon County, cashiering, bid calling, clerking, and providing detailed Statements of Reconciliation within seven days of auction close. Bids are due before 2:00 p.m. CT on January 8, 2025, with questions due by December 17, 2024. Vendors must possess at least 10 years of governmental or public auction experience and be licensed within the State of Illinois.
EVALUATION CRITERIA
Lowest Bid submitted by a responsible and responsive Respondent
REQUIRED ATTACHMENTS
Cost Proposal Form (Appendix A), Illinois State Treasurer Certifications, Disclosures Financial Interest and Potential Conflicts of Interest (Disclosure Form A), Disclosures Other Contract and Procurement Related Information (Disclosure Form B), Subcontractor list, Redacted Copy (if applicable)
- Submit to
- [email protected] or 1 East Old State Capitol Plaza, 2nd Floor, Springfield, IL 62701
- Duration
- 36 months
- Scope location
- Springfield, IL
- Reported agency
- Office of the Illinois State Treasurer
Questions about this RFP
How do I respond to this Bid from IL-State-Office of the Illinois State Treasurer?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 8, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or 1 East Old State Capitol Plaza, 2nd Floor, Springfield, IL 62701. For questions, contact Christopher M. Flynn.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including IL-State-Office of the Illinois State Treasurer in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christopher M. Flynn. Questions and answers are typically shared with all prospective bidders.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Bid submitted by a responsible and responsive Respondent" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from IL-State-Office of the Illinois State Treasurer?
All active and historical solicitations from IL-State-Office of the Illinois State Treasurer are tracked and searchable. As a state agency, IL-State-Office of the Illinois State Treasurer regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cost Proposal Form (Appendix A), Illinois State Treasurer Certifications, Disclosures Financial Interest and Potential Conflicts of Interest (Disclosure Form A), Disclosures Other Contract and Procure. Review the full document from IL-State-Office of the Illinois State Treasurer for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.