North East Independent School District - IRQ Replacement of all Obsolete Multifunction Printer (MFP) - 32-26 Addendum 1
North East Independent School District, San Antonio, TX·School
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- Primary Contact
- Phil San Miguel · (210) 356-8848
- Contract Term
- 3 years
- Duration
- 36 months
- Scope Location
- San Antonio, TX
- Submission Address
- https://neisd.ionwave.net/PublicDetail.aspx?bidID=330&SourceType=1
SUMMARY
North East Independent School District (NEISD) seeks informal quotes for the replacement of all obsolete multifunction printer (MFP) and photocopier machines district-wide in support of the 2025 Bond (B02). The procurement includes 212 mid-volume copiers (70+ pages per minute), 179 large-volume copiers (120+ pages per minute), and additional low-volume copiers, for an approximate total of 391 machines. The scope covers parts, supplies, software (including fleet management and print management solutions), delivery, training, technical support, warranty, and the removal and disposal of current copiers. Quotes are due by October 21, 2026, at 1:00 PM CDT.
REQUIRED DELIVERABLES
212 mid-volume copiers (70+ pages), 179 large-volume copiers (120+ pages), Low-volume copiers, 3K Stacking Staple Finisher, Multi-functional Printer Lexmark XM3350, KIP Color 760C, Dell Pro 16 Laptops, 11-Inch iPads
REQUIRED ATTACHMENTS
Completed Proof of Insurance, Completed Hold Harmless Agreement, Pre-Employment/Pre-Service Affidavit, Manufacturer Authorization, Inventory Listing, Warranty Information, 32-26 Quote Sheet Fillable-1.pdf, Completed Vendor Inquiry, Completed W-9
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Quote from North East Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://neisd.ionwave.net/PublicDetail.aspx?bidID=330&SourceType=1. For questions, contact Phil San Miguel.
Where can I find more RFPs from North East Independent School District?
All active and historical solicitations from North East Independent School District are tracked and searchable. As a school agency, North East Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 21, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Proof of Insurance, Completed Hold Harmless Agreement, Pre-Employment/Pre-Service Affidavit, Manufacturer Authorization, Inventory Listing, Warranty Information, 32-26 Quote Sheet Fillable-1. Review the full document from North East Independent School District for the complete list.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including North East Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Phil San Miguel at (210) 356-8848. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Antonio, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: 212 mid-volume copiers (70+ pages), 179 large-volume copiers (120+ pages), Low-volume copiers, 3K Stacking Staple Finisher, Multi-functional Printer Lexmark XM3350, KIP Color 760C, Dell Pro 16 Laptops, 11-Inch iPads. Proposals should clearly address how each deliverable will be met.
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