New York State Parks IFB 2026 Statewide Facility Managers Conference
NY-State-Office of Parks, Recreation and Historic Preservation (OPRHP), Albany, NY·State
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- Reported Agency
- New York State Office of Parks, Recreation and Historic Preservation
- Primary Contact
- Agnieszka Michael
- Scope Location
- Saratoga Springs, New York
- Submission Address
- 625 Broadway, 2nd Floor Albany, NY 12207
SUMMARY
Solicitation for a vendor to provide a facility in the Saratoga Springs, New York area to host the Fall 2026 Statewide Facility Managers Conference. The conference will accommodate up to 300 attendees and requires meeting rooms, overnight accommodations, catering, and audio/visual services. Bids are due by 3:00 PM ET on February 27, 2026.
EVALUATION CRITERIA
Lowest responsive and responsible bidder meeting all minimum specifications.
REQUIRED DELIVERABLES
Facility services for the 2026 Statewide Facility Managers Conference, Including meeting spaces, Overnight accommodations, Catering, And audio/visual support.
REQUIRED ATTACHMENTS
Attachment 1 - Bid Form - Amendment 1, Lobbying Law Certification, Non-Collusive Bidder Certification, NYS Finance Law §139-I and Executive Order No. 177 Certification, Vendor Responsibility Attestation
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from NY-State-Office of Parks, Recreation and Historic Preservation (OPRHP)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 625 Broadway, 2nd Floor Albany, NY 12207. For questions, contact Agnieszka Michael.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder meeting all minimum specifications." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from NY-State-Office of Parks, Recreation and Historic Preservation (OPRHP)?
All active and historical solicitations from NY-State-Office of Parks, Recreation and Historic Preservation (OPRHP) are tracked and searchable. As a state agency, NY-State-Office of Parks, Recreation and Historic Preservation (OPRHP) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 - Bid Form - Amendment 1, Lobbying Law Certification, Non-Collusive Bidder Certification, NYS Finance Law §139-I and Executive Order No. 177 Certification, Vendor Responsibility Attestati. Review the full document from NY-State-Office of Parks, Recreation and Historic Preservation (OPRHP) for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including NY-State-Office of Parks, Recreation and Historic Preservation (OPRHP) in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Agnieszka Michael. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Saratoga Springs, New York. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Facility services for the 2026 Statewide Facility Managers Conference, Including meeting spaces, Overnight accommodations, Catering, And audio/visual support.. Proposals should clearly address how each deliverable will be met.
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