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NY DFS RFP C000602 HVAC Maintenance & Repair Services 2025

New York Department of Financial Services, New York, NY·State
Dec 19, 2025
Posted Date
Feb 25, 2026
Submission Deadline
Reported Agency
New York State Department of Financial Services
Contract Term
5 years
Duration
60 months
Scope Location
New York City and Albany, NY
Submission Address
[email protected]

Summary

This Request for Proposals (RFP) is issued by the New York State Department of Financial Services for Heating, Ventilation, and Air Conditioning (HVAC) Maintenance and Repair services. The department is seeking to award up to two contracts, one for New York City and one for Albany, to provide preventive maintenance, inspection, and repair of HVAC systems.

Evaluation Criteria

Technical Proposal (66%), Cost Proposal (30%), Diversity Practices (4%).

Required Deliverables

Preventive maintenance, inspection, and repair of HVAC systems, including all parts and equipment; HVAC Reports; Transition Plan.

Required Attachments

Attachment 1: Bidder Submission Checklist, Attachment 2: Bidder Information and Attestation, Attachment 3: New York State Required Certifications Packet, Attachment 4: MWBE and Equal Employment Opportunities Requirements, Attachment 5: Diversity Practices Questionnaire, Attachment 6: Vendor Responsibility Questionnaire, Attachment 7: Bidder Questions and Extraneous Terms Form, Attachment 8: Minimum Bidder Qualifications, Attachment 9: Key Personnel Minimum Requirements, Attachment 10: Mandatory Intent to Bid Form, Attachment 11: Cost Proposal Response Form, Attachment 12: Nondisclosure Agreement, Exhibit A - Equipment List Lot 1 NYC, Exhibit B - Equipment List Lot 2 Albany, Exhibit C - HVAC Report for All Maintenance, Exhibit D - Prevailing Wage Schedule Lot 1 NYC, Exhibit E - Prevailing Wage Schedule Lot 2 Albany

Required Staffing Roles

HVAC Technicians, Contractor Single Point of Contact (SPOC)
108
days late

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Frequently Asked Questions

How do I respond to this RFP from New York Department of Financial Services?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 25, 2026. Proposals should be submitted to: [email protected].

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from New York Department of Financial Services?

Civic IQ tracks all active and historical solicitations from New York Department of Financial Services. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from New York Department of Financial Services for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including New York Department of Financial Services in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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