Municipality of St. Charles - Paving of Firehall Parking Lot - Request 2026-11 (2026)
Municipality of St.-CharlesCity · St.-Charles, ON- Due
- Oct 15, 2026
- Deadline passed
- Posted
- Oct 8, 2026
- Primary contact
- Michelle Clark
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THE 30-SECOND BRIEF
The Municipality of St. Charles is requesting quotations for the paving of the St. Charles Fire Hall Parking Lot under Request 2026-11. The scope of work includes the removal of remaining asphalt, area preparation with Gran A materials, levelling, ensuring proper drainage, establishing final grade, and laying 100 mm asphalt in front of bay doors (54 m2) and 50 mm asphalt for the remaining portion of the parking area (536 m2). Submissions are due by Thursday, October 15, 2026, at 2:00 p.m. local time, with questions due by Wednesday, October 14, 2026. Required insurance includes General Liability or Professional Liability of not less than $5,000,000 per occurrence, along with WSIB clearance.
Removal of remaining asphalt in parking lot, Preparation of area including application of materials (Gran A), Levelling, Ensuring proper drainage and final grade, Asphalt (Infront of Bay Doors) (100 mm, 54 m2), Asphalt (Remaining Portion of Parking area) (50 mm, 536 m2)
The quality of the proposed product (10 Points), The proven ability to stay within project budget and meet project completion target date (10 Points), Any additional features or advantages uniquely proposed by the Proponent (10 Points), The Proponent’s financial proposal (70 Points)
SUMMARY
The Municipality of St.
Charles is requesting quotations for the paving of the St. Charles Fire Hall Parking Lot under Request 2026-11. The scope of work includes the removal of remaining asphalt, area preparation with Gran A materials, levelling, ensuring proper drainage, establishing final grade, and laying 100 mm asphalt in front of bay doors (54 m2) and 50 mm asphalt for the remaining portion of the parking area (536 m2). Submissions are due by Thursday, October 15, 2026, at 2:00 p.m. local time, with questions due by Wednesday, October 14, 2026. Required insurance includes General Liability or Professional Liability of not less than $5,000,000 per occurrence, along with WSIB clearance.
EVALUATION CRITERIA
The quality of the proposed product (10 Points), The proven ability to stay within project budget and meet project completion target date (10 Points), Any additional features or advantages uniquely proposed by the Proponent (10 Points), The Proponent’s financial proposal (70 Points)
REQUIRED DELIVERABLES
6- Removal of remaining asphalt in parking lot
- Preparation of area including application of materials (Gran A)
- Levelling
- Ensuring proper drainage and final grade
- Asphalt (Infront of Bay Doors) (100 mm, 54 m2)
- Asphalt (Remaining Portion of Parking area) (50 mm, 536 m2)
REQUIRED ATTACHMENTS
6- Signed declaration
- Acknowledgement of email submission disclaimer
- Notification of H.S.T. Registration Number
- WSIB Clearance Certificate
- Proof of Workers’ Compensation and liability insurance
- Signed addendums
- Submit to
- [email protected]
- Scope location
- St. Charles, ON
- Projected sq ft
- 590 sq ft
- Reported agency
- Municipality of St. Charles
Questions about this RFP
How do I respond to this Quote from Municipality of St.-Charles?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Michelle Clark.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Municipality of St.-Charles in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michelle Clark. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Removal of remaining asphalt in parking lot, Preparation of area including application of materials (Gran A), Levelling, Ensuring proper drainage and final grade, Asphalt (Infront of Bay Doors) (100 mm, 54 m2), Asphalt (Remaining Portion of Parking area) (50 mm, 536 m2). Proposals should clearly address how each deliverable will be met.
Can I search Quotes like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The quality of the proposed product (10 Points), The proven ability to stay within project budget and meet project completion target date (10 Points), Any additional features or advantages uniquely pr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Municipality of St.-Charles?
All active and historical solicitations from Municipality of St.-Charles are tracked and searchable. As a city agency, Municipality of St.-Charles regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed declaration, Acknowledgement of email submission disclaimer, Notification of H.S.T. Registration Number, WSIB Clearance Certificate, Proof of Workers’ Compensation and liability insurance, Sign. Review the full document from Municipality of St.-Charles for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Charles, ON. The total projected area is 590 sq ft. Review the full solicitation for detailed scope requirements.