Loudoun Water - Title Abstract Services for Asset Management Department - 2026-046-1400003
Loudoun WaterUtility District · Ashburn, VA- Due
- Sep 29, 2026
- Deadline passed
- Posted
- Sep 8, 2026
- Primary contact
- Nancy Melendez
- (571) 291-6517
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THE 30-SECOND BRIEF
Loudoun County Sanitation Authority (DBA Loudoun Water) seeks qualified service providers to submit sealed quotes for title abstract services in support of the Asset Management Department. The fixed-scope project covers 42 Loudoun Water-owned properties within Loudoun County, requiring deliverables to begin within 15 days of a signed Purchase Order at a minimum pace of three properties per week over a maximum 14-week schedule for Phase 1, with an optional Phase 2. Vendors must provide digital copies (PDF or TIFF) of title and ownership abstract research and reporting. Submission deadline is September 29, 2026, at 2:00 PM ET. Requirements include Virginia business authorization, references, a $1 million professional liability/E&O policy, and a $1 million excess/umbrella policy.
Title abstract research and reporting for 42 Loudoun Water-owned properties, Phase 1 and optional Phase 2 deliverables
Price, experience
SUMMARY
Loudoun County Sanitation Authority (DBA Loudoun Water) seeks qualified service providers to submit sealed quotes for title abstract services in support of the Asset Management Department.
The fixed-scope project covers 42 Loudoun Water-owned properties within Loudoun County, requiring deliverables to begin within 15 days of a signed Purchase Order at a minimum pace of three properties per week over a maximum 14-week schedule for Phase 1, with an optional Phase 2. Vendors must provide digital copies (PDF or TIFF) of title and ownership abstract research and reporting. Submission deadline is September 29, 2026, at 2:00 PM ET. Requirements include Virginia business authorization, references, a $1 million professional liability/E&O policy, and a $1 million excess/umbrella policy.
EVALUATION CRITERIA
Price, experience
REQUIRED DELIVERABLES
Title abstract research and reporting for 42 Loudoun Water-owned properties, Phase 1 and optional Phase 2 deliverables
REQUIRED ATTACHMENTS
4- Complete Quote Package
- Appendix A.1 for references
- Appendix A.2 Virginia business authorization
- Addendum No. 1
- Submit to
- https://loudounwater.ionwave.net/PublicDetail.aspx?bidID=366&SourceType=2
- Scope location
- Loudoun County, VA
Questions about this RFP
How do I respond to this RFQ from Loudoun Water?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://loudounwater.ionwave.net/PublicDetail.aspx?bidID=366&SourceType=2. For questions, contact Nancy Melendez.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Loudoun Water in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nancy Melendez at (571) 291-6517. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Title abstract research and reporting for 42 Loudoun Water-owned properties, Phase 1 and optional Phase 2 deliverables. Proposals should clearly address how each deliverable will be met.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, experience" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Loudoun Water?
All active and historical solicitations from Loudoun Water are tracked and searchable. As a utility district agency, Loudoun Water regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Complete Quote Package, Appendix A.1 for references, Appendix A.2 Virginia business authorization, Addendum No. 1. Review the full document from Loudoun Water for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Loudoun County, VA. Review the full solicitation for detailed scope requirements.