Lone Star College System - Enterprise Content Management System (CMS) - RFP 26-09-03 Addendum 1 (2026)
Lone Star College SystemHigher Ed · The Woodlands, TX- Due
- Nov 6, 2026
- 24 days left
- Posted
- Sep 18, 2026
- Contract term
- 3 years
- Primary contact
- Dina Sauser
- (832) 813-6551
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THE 30-SECOND BRIEF
Lone Star College System is seeking proposals for an Enterprise Content Management System (CMS) under RFP 26-09-03 Addendum 1. The scope of work includes annual support and maintenance, implementation, training, hosting, AI capabilities, API usage fees, professional services, and custom development over an initial term of up to three years with options to renew for two additional one-year terms. The submission deadline is November 6, 2026, at 4:00 PM CT, with questions due by October 5, 2026. Submissions must include a completed W-9 form and Form 1295, and responses will be evaluated based on purchase price, quality, reputation, and meeting system needs.
Purchase price: 25, Reputation of the Bidder or the Bidder’s goods or services: 10, Quality of the Bidder’s goods or services: 20, Extent to which the goods or services meet the needs of The System: 20, Bidder’s past relationship with The System: 5, The impact on the ability of The System to comply with laws and rules relating to historically underutilized businesses: 0, Total long-term cost to The System to acquire the goods or services: 5, Bidder has its principal place of business in Texas; or employs at least 500 persons in Texas: 0, Any Other Relevant Factor (Reporting and scheduling, Accessibility Tools, Site Migration, Marketing Tools, Security and Emergency Management): 15
SUMMARY
Lone Star College System is seeking proposals for an Enterprise Content Management System (CMS) under RFP 26-09-03 Addendum 1.
The scope of work includes annual support and maintenance, implementation, training, hosting, AI capabilities, API usage fees, professional services, and custom development over an initial term of up to three years with options to renew for two additional one-year terms. The submission deadline is November 6, 2026, at 4:00 PM CT, with questions due by October 5, 2026. Submissions must include a completed W-9 form and Form 1295, and responses will be evaluated based on purchase price, quality, reputation, and meeting system needs.
EVALUATION CRITERIA
Purchase price: 25, Reputation of the Bidder or the Bidder’s goods or services: 10, Quality of the Bidder’s goods or services: 20, Extent to which the goods or services meet the needs of The System: 20, Bidder’s past relationship with The System: 5, The impact on the ability of The System to comply with laws and rules relating to historically underutilized businesses: 0, Total long-term cost to The System to acquire the goods or services: 5, Bidder has its principal place of business in Texas; or employs at least 500 persons in Texas: 0, Any Other Relevant Factor (Reporting and scheduling, Accessibility Tools, Site Migration, Marketing Tools, Security and Emergency Management): 15
REQUIRED ATTACHMENTS
W-9 Form, Form 1295
- Submit to
- https://lonestar.ionwave.net/PublicDetail.aspx?bidID=353&SourceType=1
- Duration
- 60 months
- Scope location
- The Woodlands, TX
Questions about this RFP
How do I respond to this RFP from Lone Star College System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://lonestar.ionwave.net/PublicDetail.aspx?bidID=353&SourceType=1. For questions, contact Dina Sauser.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lone Star College System in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dina Sauser at (832) 813-6551. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price: 25, Reputation of the Bidder or the Bidder’s goods or services: 10, Quality of the Bidder’s goods or services: 20, Extent to which the goods or services meet the needs of The System: 2..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lone Star College System?
All active and historical solicitations from Lone Star College System are tracked and searchable. As a higher ed agency, Lone Star College System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 Form, Form 1295. Review the full document from Lone Star College System for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Woodlands, TX. Review the full solicitation for detailed scope requirements.