HVAC Mechanical Maintenance Services
Lexington School District 1School · Lexington, SC- Due
- Jun 9, 2025
- Deadline passed
- Posted
- May 16, 2025
- Contract term
- 1 year
- Primary contact
- Jessica Monts
- (803) 821-1109
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THE 30-SECOND BRIEF
Lexington County School District One is soliciting bids for HVAC Mechanical Maintenance Services under solicitation number BT2025.11. The scope includes preventative maintenance and repair services for heating and cooling units, air handlers, HVAC controls, cooling towers, fans, hoods, gas-fired boilers, and centrifugal chillers across 43 district facilities and 171 portable classrooms. The contract features a one-year initial term starting August 1, 2025, with four one-year renewal options. Requirements include mandatory site visits by appointment, a valid South Carolina mechanical contractor's license (Group 5, AC5, and HT5), and regular air filter changes on a two-month cycle. Bids must be submitted in a sealed package by June 9, 2025, with a question deadline of June 2, 2025. Award will be based on the accumulative total price from the lowest responsible and responsive bidder.
Signed Cover Page, Page Two, Bidding Schedule, Proof of Mechanical Contractor License, Sample Preventive Maintenance Form Report, List of OEM parts on service vehicles
Lowest responsible and responsive bidder based on Accumulative Total Price
SUMMARY
Lexington County School District One is soliciting bids for HVAC Mechanical Maintenance Services under solicitation number BT2025.11.
The scope includes preventative maintenance and repair services for heating and cooling units, air handlers, HVAC controls, cooling towers, fans, hoods, gas-fired boilers, and centrifugal chillers across 43 district facilities and 171 portable classrooms. The contract features a one-year initial term starting August 1, 2025, with four one-year renewal options. Requirements include mandatory site visits by appointment, a valid South Carolina mechanical contractor's license (Group 5, AC5, and HT5), and regular air filter changes on a two-month cycle. Bids must be submitted in a sealed package by June 9, 2025, with a question deadline of June 2, 2025. Award will be based on the accumulative total price from the lowest responsible and responsive bidder.
EVALUATION CRITERIA
Lowest responsible and responsive bidder based on Accumulative Total Price
REQUIRED DELIVERABLES
6- Signed Cover Page
- Page Two
- Bidding Schedule
- Proof of Mechanical Contractor License
- Sample Preventive Maintenance Form Report
- List of OEM parts on service vehicles
REQUIRED ATTACHMENTS
5- Boiler Checklist Form
- Chiller Checklist Form
- Repair Authorization Form
- HVAC Equipment List
- Facility Report
REQUIRED STAFFING
Service Mechanic, Service Helper
- Submit to
- 100 Tarrar Springs Road, Lexington, South Carolina 29072
- Duration
- 60 months
- Scope location
- Lexington, SC
- Projected sq ft
- 6,071,825 sq ft
- Reported agency
- Lexington County School District One
Questions about this RFP
How do I respond to this IFB from Lexington School District 1?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 9, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 100 Tarrar Springs Road, Lexington, South Carolina 29072. For questions, contact Jessica Monts.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Lexington School District 1 in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Monts at (803) 821-1109. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Service Mechanic, Service Helper. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed Cover Page, Page Two, Bidding Schedule, Proof of Mechanical Contractor License, Sample Preventive Maintenance Form Report, List of OEM parts on service vehicles. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and responsive bidder based on Accumulative Total Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lexington School District 1?
All active and historical solicitations from Lexington School District 1 are tracked and searchable. As a school agency, Lexington School District 1 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Boiler Checklist Form, Chiller Checklist Form, Repair Authorization Form, HVAC Equipment List, Facility Report. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Lexington School District 1 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, SC. The total projected area is 6071825 sq ft. Review the full solicitation for detailed scope requirements.