Ledyard Public Schools District-Wide HVAC Operations, Maintenance, and Technical Support Services RFP 26-6
Ledyard School DistrictSchool · Ledyard, CT- Due
- Jul 24, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Jim Jake
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THE 30-SECOND BRIEF
Ledyard Public Schools is soliciting proposals for specialized HVAC maintenance and technical support across six district facilities. The contract includes approximately 16 hours per week of on-site support and is due July 24, 2026.
Sealed bid, Certification of bid validity, Certificate of insurance, State licenses, Background checks, Monthly reporting, Cost submittal form
Best value based on qualifications, approach, and cost
SUMMARY
Ledyard Public Schools is soliciting proposals for specialized HVAC maintenance and technical support across six district facilities. The contract includes approximately 16 hours per week of on-site support and is due July 24, 2026.
EVALUATION CRITERIA
3- Best value based on qualifications
- Approach
- Cost
REQUIRED DELIVERABLES
7- Sealed bid
- Certification of bid validity
- Certificate of insurance
- State licenses
- Background checks
- Monthly reporting
- Cost submittal form
REQUIRED ATTACHMENTS
3- Cost Submittal form
- Certificate of insurance
- Background check results
REQUIRED STAFFING
3- Submit to
- Ledyard Public Schools, 4 Blonders Blvd. Ledyard, CT 06339
- Duration
- 36 months
- Scope location
- Ledyard, CT
- Reported agency
- Ledyard Public Schools
Questions about this RFP
How do I respond to this RFP from Ledyard School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Ledyard Public Schools, 4 Blonders Blvd. Ledyard, CT 06339. For questions, contact Jim Jake.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ledyard School District in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jim Jake. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Regular Hourly Rate, Overtime Hourly Rate, Other Hourly Rate. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bid, Certification of bid validity, Certificate of insurance, State licenses, Background checks, Monthly reporting, Cost submittal form. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value based on qualifications, approach, and cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ledyard School District?
All active and historical solicitations from Ledyard School District are tracked and searchable. As a school agency, Ledyard School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cost Submittal form, certificate of insurance, background check results. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Ledyard School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ledyard, CT. Review the full solicitation for detailed scope requirements.