Johnson County Agenda Management Solution Request for Information RFI 2026-052 - 2026
Johnson County, Johnson County, KS·County
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- Primary Contact
- Mark Zack · (133) 715-0590
- Scope Location
- Olathe, KS
- Submission Address
- https://jocogov.ionwave.net
SUMMARY
Johnson County is issuing this Request for Information (RFI) to explore modern, cloud-based Agenda Management Systems to streamline, automate, and manage the full life cycle of Board of County Commissioners and other Committee meetings. The County currently utilizes Hyland OnBase as its central electronic document management system. The ideal solution must deliver automated workflow routing, one-click packet assembly, in-chamber live meeting management, a public web portal with full-text document search and timestamped video streaming, and digital archiving with legislative tracking. Vendors are invited to respond with profile information, system functionality capabilities, architecture details, implementation methodology, security practices, and cost structures. The response deadline is November 2, 2026, with a question cutoff date of October 19, 2026.
REQUIRED ATTACHMENTS
RFI Vendor Responses to Questions
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFI from Johnson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://jocogov.ionwave.net. For questions, contact Mark Zack.
Where can I find more RFPs from Johnson County?
All active and historical solicitations from Johnson County are tracked and searchable. As a county agency, Johnson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFI Vendor Responses to Questions. Review the full document from Johnson County for the complete list.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including Johnson County in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mark Zack at (133) 715-0590. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Olathe, KS. Review the full solicitation for detailed scope requirements.
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