Imperial Valley College RFP 2021-Printers Managed Print and Copier Services
Imperial Valley CollegeHigher Ed · Imperial, CA- Due
- Jun 4, 2021
- Deadline passed
- Posted
- May 10, 2021
- Primary contact
- Jeffrey Enz
- (760) 355-6377
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THE 30-SECOND BRIEF
Imperial Valley College (IVC) is seeking proposals from qualified contractors to provide a comprehensive print management and copier service program. This includes the purchase, lease, maintenance, and/or repairs of networked printers, a networked printer usage and maintenance monitoring software program, automated support and supply ordering, maximum response time and minimum machine down time guarantee, flexible buy-out and transition program, fleet utilization reporting, fleet asset management and replacement, fleet reconfiguration services, and an integrated print management software program.
Small B&W Printers Summary and Additional Information, Small Color Printers Summary and Additional Information, Printer Placement Guidelines, Non-Collusion Affidavit, Vendor Profile & Designation of Names, Financial Statements, Professional Services Agreement (Sample)
Vendor's cost (30%), Proposal preparation, thoroughness and responsiveness (10%), Vendor's experience, overall installation, integration and maintenance capabilities (25%), Client references and/or citations from prior installations (5%), Extent to which vendor's proposed solution fulfills IVC's stated requirements (30%)
SUMMARY
Imperial Valley College (IVC) is seeking proposals from qualified contractors to provide a comprehensive print management and copier service program.
This includes the purchase, lease, maintenance, and/or repairs of networked printers, a networked printer usage and maintenance monitoring software program, automated support and supply ordering, maximum response time and minimum machine down time guarantee, flexible buy-out and transition program, fleet utilization reporting, fleet asset management and replacement, fleet reconfiguration services, and an integrated print management software program.
EVALUATION CRITERIA
Vendor's cost (30%), Proposal preparation, thoroughness and responsiveness (10%), Vendor's experience, overall installation, integration and maintenance capabilities (25%), Client references and/or citations from prior installations (5%), Extent to which vendor's proposed solution fulfills IVC's stated requirements (30%)
REQUIRED DELIVERABLES
7- Small B&W Printers Summary and Additional Information
- Small Color Printers Summary and Additional Information
- Printer Placement Guidelines
- Non-Collusion Affidavit
- Vendor Profile & Designation of Names
- Financial Statements
- Professional Services Agreement (Sample)
REQUIRED ATTACHMENTS
7- Small B&W Printers Summary and Additional Information
- Small Color Printers Summary and Additional Information
- Printer Placement Guidelines
- Non-Collusion Affidavit
- Vendor Profile & Designation of Names
- Financial Statements
- Professional Services Agreement (Sample)
REQUIRED STAFFING
Project Manager
- Submit to
- 380 East Aten Road, Imperial, CA 92251
- Scope location
- Imperial, CA
- Reported agency
- Imperial Community College District
Questions about this RFP
How do I respond to this RFP from Imperial Valley College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 4, 2021. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 380 East Aten Road, Imperial, CA 92251. For questions, contact Jeffrey Enz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Imperial Valley College in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeffrey Enz at (760) 355-6377. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Small B&W Printers Summary and Additional Information, Small Color Printers Summary and Additional Information, Printer Placement Guidelines, Non-Collusion Affidavit, Vendor Profile & Designation of Names, Financial Statements, Professional Services Agreement (Sample). Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor's cost (30%), Proposal preparation, thoroughness and responsiveness (10%), Vendor's experience, overall installation, integration and maintenance capabilities (25%), Client references and/or ci..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Imperial Valley College?
All active and historical solicitations from Imperial Valley College are tracked and searchable. As a higher ed agency, Imperial Valley College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Small B&W Printers Summary and Additional Information, Small Color Printers Summary and Additional Information, Printer Placement Guidelines, Non-Collusion Affidavit, Vendor Profile & Designation of N. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Imperial Valley College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Imperial, CA. Review the full solicitation for detailed scope requirements.