Henry County Public Schools Architectural and Engineering Services RFP #26-02123-A293
Henry CountyCounty · Henry County, VA- Due
- Feb 12, 2026
- Deadline passed
- Posted
- Jan 21, 2026
- Contract term
- 1 year
- Primary contact
- Keith Scott
- (276) 666-2404
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THE 30-SECOND BRIEF
Henry County Public Schools seeks proposals from qualified Architectural/Engineering (A/E) firms for professional services related to commercial roofing investigation, inspection, and design, including renovation and restoration experience. The contract will be for an initial one-year term with options to renew for four additional one-year terms.
Roof moisture and roof drainage surveys, manufacturer's warranty audits and pre-designed surveys; reports with recommendations for correcting roof problems; design specifications and drawings for roof repair and replacement recommendations; bidding documents with technical specifications and drawings; coordination of pre-bid meetings, pre-construction meetings, project meetings, and client interfacing activities; quality assurance inspection services during roofing process; interim and final inspections of bid awarded roof repair and replacement work; other A/E consultant services as required.
Expertise, experience, and qualifications of the A/E's primary designer; Expertise, experience and qualifications of inspectors; Current and projected workload, plan to complete the work and ability to complete the work in a timely manner; Expertise and past experience of the A/E firm in providing services on projects of similar size, scope and features; Qualifications and experience of the A/E's project manager; Size of the firm relative to the size of the project(s); Financial Responsibility as evidenced by the A/E's carrying Professional Liability Insurance.
SUMMARY
Henry County Public Schools seeks proposals from qualified Architectural/Engineering (A/E) firms for professional services related to commercial roofing investigation, inspection, and design, including renovation and restoration experience.
The contract will be for an initial one-year term with options to renew for four additional one-year terms.
EVALUATION CRITERIA
7- Expertise, experience, and qualifications of the A/E's primary designer
- Expertise, experience and qualifications of inspectors
- Current and projected workload, plan to complete the work and ability to complete the work in a timely manner
- Expertise and past experience of the A/E firm in providing services on projects of similar size, scope and features
- Qualifications and experience of the A/E's project manager
- Size of the firm relative to the size of the project(s)
- Financial Responsibility as evidenced by the A/E's carrying Professional Liability Insurance
REQUIRED DELIVERABLES
8- Roof moisture and roof drainage surveys, manufacturer's warranty audits and pre-designed surveys
- Reports with recommendations for correcting roof problems
- Design specifications and drawings for roof repair and replacement recommendations
- Bidding documents with technical specifications and drawings
- Coordination of pre-bid meetings, pre-construction meetings, project meetings, and client interfacing activities
- Quality assurance inspection services during roofing process
- Interim and final inspections of bid awarded roof repair and replacement work
- Other A/E consultant services as required
REQUIRED ATTACHMENTS
3- Proposal Requirements and Non-Collusion Statement
- SCC Registration Form
- Subcontractor Information
- Submit to
- https://eva.virginia.gov (Electronically), or in person/mail to Purchasing Department, Room 210, Henry County Administration Building, P.O. Box 7, Collinsville, VA 24078 (Postal Service) or 3300 Kings Mountain Road, Martinsville, VA 24112 (UPS or FedEx)
- Duration
- 48 months
- Reported agency
- Henry County Purchasing Department
Questions about this RFP
How do I respond to this RFP from Henry County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://eva.virginia.gov (Electronically), or in person/mail to Purchasing Department, Room 210, Henry County Administration Building, P.O. Box 7, Collinsville, VA 24078 (Postal Service) or 3300 Kings Mountain Road, Martinsville, VA 24112 (UPS or FedEx). For questions, contact Keith Scott.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Henry County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Keith Scott at (276) 666-2404. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Roof moisture and roof drainage surveys, manufacturer's warranty audits and pre-designed surveys; reports with recommendations for correcting roof problems; design specifications and drawings for roof repair and replacement recommendations; bidding documents with technical specifications and drawing. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Expertise, experience, and qualifications of the A/E's primary designer; Expertise, experience and qualifications of inspectors; Current and projected workload, plan to complete the work and ability t..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Henry County?
All active and historical solicitations from Henry County are tracked and searchable. As a county agency, Henry County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Requirements and Non-Collusion Statement, SCC Registration Form, Subcontractor Information. Review the full document from Henry County for the complete list.