Invitation for Bid
NY-State-Office of Parks, Recreation and Historic Preservation (OPRHP), Albany, NY·State
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- Reported Agency
- New York State Office of Parks, Recreation and Historic Preservation
- Primary Contact
- Austin Monlea
- Contract Term
- 5 years
- Duration
- 60 months
- Scope Location
- New York City Region
- Submission Address
- [email protected] or Hardcopy to the designated contact address.
SUMMARY
This Invitation for Bids (IFB) is issued by the New York State Office of Parks, Recreation and Historic Preservation (OPRHP) for Hazardous Tree Maintenance services in the New York City Region. The contract period is from 3/1/2026 to 2/28/2031. Bidders must meet minimum qualifications and attend a mandatory pre-bid site visit. The award will be made to the lowest responsive, responsible, and qualified bidder.
EVALUATION CRITERIA
Lowest responsive, responsible, and qualified bidder based on Grand Total Cost.
REQUIRED DELIVERABLES
Semi-annual Hazardous Tree Reports, Pruning, repair, and maintenance of existing trees, Tree Felling, Removal of pruned and chipped material.
REQUIRED ATTACHMENTS
Attachment 1 - Bid Form, Attachment 2 - References, Lobbying Law Certification, Non-Collusive Bidder Certification, NYS Finance Law §139-I and Executive Order No. 177 Certification, Vendor Responsibility Attestation, Department of Labor Registry Certification, Proof of Insurance, Public Officers Law, Encouraging Use of New York State Businesses in Contract Performance, Minority and Women-Owned Business Enterprises – Equal Employment Opportunity Policy Statement, Certification Under Executive Order No. 16 Prohibiting State Agencies and Authorities from Contracting with Businesses Conducting Business in Russia, FORM A State Consultation Services - Contractor's Planned Employment, ST-220-CA: Contractor Certification to Covered Agency, ST-220-TD.
REQUIRED STAFFING ROLES
Certified arborist, 2-4 person crew
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from NY-State-Office of Parks, Recreation and Historic Preservation (OPRHP)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or Hardcopy to the designated contact address.. For questions, contact Austin Monlea.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive, responsible, and qualified bidder based on Grand Total Cost." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from NY-State-Office of Parks, Recreation and Historic Preservation (OPRHP)?
All active and historical solicitations from NY-State-Office of Parks, Recreation and Historic Preservation (OPRHP) are tracked and searchable. As a state agency, NY-State-Office of Parks, Recreation and Historic Preservation (OPRHP) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 - Bid Form, Attachment 2 - References, Lobbying Law Certification, Non-Collusive Bidder Certification, NYS Finance Law §139-I and Executive Order No. 177 Certification, Vendor Responsibil. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from NY-State-Office of Parks, Recreation and Historic Preservation (OPRHP) for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including NY-State-Office of Parks, Recreation and Historic Preservation (OPRHP) in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Austin Monlea. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New York City Region. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Certified arborist, 2-4 person crew. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Semi-annual Hazardous Tree Reports, Pruning, repair, and maintenance of existing trees, Tree Felling, Removal of pruned and chipped material.. Proposals should clearly address how each deliverable will be met.
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