Hays CISD Photography Services RFP 25-032601AS 2026
Hays Consolidated Independent School DistrictSchool · Kyle, TX- Due
- Apr 13, 2026
- Deadline passed
- Posted
- Mar 13, 2026
- Primary contact
- Anston Shockley
- (512) 268-2141 ext 46035
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THE 30-SECOND BRIEF
Hays Consolidated Independent School District (HCISD) is seeking proposals to establish exclusivity contracts for district-wide photography services and other related services at its Elementary, Middle Schools, and High Schools. The awarded vendor must also adapt to any new campuses.
Photography services, Online photo access tool, Multiple profile online access, Batch photo downloads, Automated download process, Commission check, Data privacy rating, Background options, Data and picture protection process, API or equivalent access, Photos for transitioning students, FERPA policy document, Picture pricing structure, Discount for employees, JPG and PNG format photos, Badge printing, Student ID badges, Automatic import of student photos, Mobile portal access, QR code with homeroom information, Photography services for employees and PK-12 students, Minimum 4 cameras at elementary/middle schools, Minimum 5 cameras at high schools, Electronic communication with families.
Data Integration, Image Delivery and Photo Quality, Picture Day Management, Pricing & Value, Customer Service & Support, Vendor Experience, Parent Ordering System and Process
SUMMARY
Hays Consolidated Independent School District (HCISD) is seeking proposals to establish exclusivity contracts for district-wide photography services and other related services at its Elementary, Middle Schools, and High Schools. The awarded vendor must also adapt to any new campuses.
EVALUATION CRITERIA
7- Data Integration
- Image Delivery and Photo Quality
- Picture Day Management
- Pricing & Value
- Customer Service & Support
- Vendor Experience
- Parent Ordering System and Process
REQUIRED DELIVERABLES
24- Photography services
- Online photo access tool
- Multiple profile online access
- Batch photo downloads
- Automated download process
- Commission check
- Data privacy rating
- Background options
- Data and picture protection process
- API or equivalent access
- Photos for transitioning students
- FERPA policy document
- Picture pricing structure
- Discount for employees
- JPG and PNG format photos
- Badge printing
- Student ID badges
- Automatic import of student photos
- Mobile portal access
- QR code with homeroom information
- Photography services for employees and PK-12 students
- Minimum 4 cameras at elementary/middle schools
- Minimum 5 cameras at high schools
- Electronic communication with families
REQUIRED ATTACHMENTS
22- Vendor Information
- References
- Suspension and Debarment Certification
- No Israel Boycott Certification
- No Excluded Nation or Foreign Terrorist Organization Certification
- Certification of Residency
- MWBE and HUB Certifications
- Edgar Certifications
- Record Retention Requirements
- Affirmative Steps for Small
- Minority
- Women-Owned Firms
- Certification of Compliance with EPA Regulations
- Certification of Compliance with Energy Policy and Conservation Act
- Certification of Compliance with Buy America Provisions
- Certification of Non-Collusion Statement
- Certification Regarding Terrorist Organizations
- Certification Regarding Contracting Information
- Confidentiality Declaration Form
- Hays Consolidated School District Antitrust Certification Statement
- Cooperative Name Selection
- Conflict of Interest Questionnaire
- Submit to
- Hays Consolidated Purchasing Department, 21003 IH 35, Kyle, TX 78640
- Scope location
- Kyle, TX
Questions about this RFP
How do I respond to this RFP from Hays Consolidated Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Hays Consolidated Purchasing Department, 21003 IH 35, Kyle, TX 78640. For questions, contact Anston Shockley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hays Consolidated Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Anston Shockley at (512) 268-2141 ext 46035. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Photography services, Online photo access tool, Multiple profile online access, Batch photo downloads, Automated download process, Commission check, Data privacy rating, Background options, Data and picture protection process, API or equivalent access, Photos for transitioning students, FERPA policy. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Data Integration, Image Delivery and Photo Quality, Picture Day Management, Pricing & Value, Customer Service & Support, Vendor Experience, Parent Ordering System and Process" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hays Consolidated Independent School District?
All active and historical solicitations from Hays Consolidated Independent School District are tracked and searchable. As a school agency, Hays Consolidated Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Information, References, Suspension and Debarment Certification, No Israel Boycott Certification, No Excluded Nation or Foreign Terrorist Organization Certification, Certification of Residency,. Review the full document from Hays Consolidated Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kyle, TX. Review the full solicitation for detailed scope requirements.