Francis Howell School District - Cisco Unified Communications and Hypervisor Upgrade RFP 2026
Francis Howell R-III School District, MO·School
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- Reported Agency
- Francis Howell School District
- Primary Contact
- Matthew Bollwerk · (636) 851-4092
- Scope Location
- O'Fallon, MO
- Submission Address
- [email protected]
SUMMARY
The Francis Howell School District in O'Fallon, Missouri is soliciting competitive proposals from qualified Cisco Specialized Partners to upgrade its core unified communications infrastructure and underlying hosting environment across its 23 campuses. The scope of work includes upgrading two Cisco Unified Communications Manager (CUCM) cluster servers, two Cisco Unity Connection voicemail and messaging servers, two Cisco Emergency Responder (CER) emergency call routing servers, two VMware ESXi physical host hypervisors, and one Cisco Unified Attendant Console instance, along with verifying and migrating existing Cisco Flex subscriptions. Vendors must execute the project in three sequential phases encompassing planning and design, implementation, and operational testing and validation. Proposals are due by September 30, 2026, at 4:00 p.m. CST, with bidder questions due September 16, 2026. Bidders must hold active Cisco Advanced Unified Communications Specialization or equivalent certification and demonstrate experience with enterprise-grade VMware ESXi upgrades.
EVALUATION CRITERIA
Offeror's demonstration of a complete understanding of the District’s requirements and needs, The qualifications and experience working with public school districts of the Company and the team assigned to the District, The approach to planning, implementing and performing the scope of work, Evaluation of past performance, references, interviews, presentations, etc., The total cost of the services offered to the District
REQUIRED DELIVERABLES
Cisco Unified Communications Manager (CUCM) cluster servers (2); Cisco Unity Connection voicemail and messaging servers (2); Cisco Emergency Responder (CER) emergency call routing servers (2); VMware ESXi physical host hypervisors (2); Cisco Unified Attendant Console instance (1); Upgrade Architecture Plan and Risk Mitigation Strategy; deployment schedule; Phase II system upgrades and patching; Phase III integration testing, SIP Trunks, And CUBE Router validation
REQUIRED ATTACHMENTS
Certification Form, Letter of Transmittal, Executive Summary, Scope of Services requirements, detailed cost breakdown, project timeline with estimated downtime windows, Attachment 1 Company Identification Form, Attachment 2A References and Experience, Attachment 2B Terminated Contracts the Last Five (5) Years, Attachment 3 Federal Work Authorization Program E-Verify Addendum, Attachment 4 Federal Work Authorization Program Affidavit, Attachment 5 Felony Conviction Notification, Certificate of Insurance
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Francis Howell R-III School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Matthew Bollwerk.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Offeror's demonstration of a complete understanding of the District’s requirements and needs, The qualifications and experience working with public school districts of the Company and the team assigne..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Francis Howell R-III School District?
All active and historical solicitations from Francis Howell R-III School District are tracked and searchable. As a school agency, Francis Howell R-III School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of September 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification Form, Letter of Transmittal, Executive Summary, Scope of Services requirements, detailed cost breakdown, project timeline with estimated downtime windows, Attachment 1 Company Identifica. Review the full document from Francis Howell R-III School District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Francis Howell R-III School District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matthew Bollwerk at (636) 851-4092. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: O'Fallon, MO. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Cisco Unified Communications Manager (CUCM) cluster servers (2); Cisco Unity Connection voicemail and messaging servers (2); Cisco Emergency Responder (CER) emergency call routing servers (2); VMware ESXi physical host hypervisors (2); Cisco Unified Attendant Console instance (1); Upgrade Architectu. Proposals should clearly address how each deliverable will be met.
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