Fayette County - Annual Asphalt Contract - ITB #2596-B (2025)
Fayette CountyCounty · Fayette County, GA- Due
- Jul 8, 2025
- Deadline passed
- Posted
- Jul 2, 2025
- Contract term
- 1 year
- Primary contact
- Sherry White
- (770) 305-5208
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THE 30-SECOND BRIEF
Fayette County, Georgia is soliciting bids to identify primary and secondary suppliers of asphaltic concrete and paving materials. The scope includes supplying various asphalt mixes such as 4.75 mm, 9.5 mm Type I and Type II, 12.5 mm, 19 mm, 25-mm, and 12.5mm open interplayer mix with lime, adhering to Georgia Department of Transportation (GDOT) specifications and QPL No. 45. The contract term is valid through June 30, 2026, with potential renewal options. Submission deadline is July 8, 2025, with questions due by July 2, 2025. Requirements include general liability and automobile insurance, worker's compensation, E-Verify contractor affidavit, pricing sheet, references, and exceptions list. Evaluation is based on lowest responsive, responsible bidder considering payment terms, qualifications, and pricing.
Lowest responsive, responsible bidder, payment terms, vendor qualifications and experience, quality, references, exceptions
SUMMARY
Fayette County, Georgia is soliciting bids to identify primary and secondary suppliers of asphaltic concrete and paving materials.
The scope includes supplying various asphalt mixes such as 4.75 mm, 9.5 mm Type I and Type II, 12.5 mm, 19 mm, 25-mm, and 12.5mm open interplayer mix with lime, adhering to Georgia Department of Transportation (GDOT) specifications and QPL No. 45. The contract term is valid through June 30, 2026, with potential renewal options. Submission deadline is July 8, 2025, with questions due by July 2, 2025. Requirements include general liability and automobile insurance, worker's compensation, E-Verify contractor affidavit, pricing sheet, references, and exceptions list. Evaluation is based on lowest responsive, responsible bidder considering payment terms, qualifications, and pricing.
EVALUATION CRITERIA
7- Lowest responsive
- Responsible bidder
- Payment terms
- Vendor qualifications and experience
- Quality
- References
- Exceptions
REQUIRED ATTACHMENTS
6- Company information
- Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)
- Pricing sheet
- List of exceptions
- References
- Addenda
- Submit to
- Fayette County Purchasing Department, 140 Stonewall Avenue West, Suite 204, Fayetteville, Georgia 30214
- Duration
- 12 months
- Scope location
- Fayetteville, GA
Questions about this RFP
How do I respond to this IFB from Fayette County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 8, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Fayette County Purchasing Department, 140 Stonewall Avenue West, Suite 204, Fayetteville, Georgia 30214. For questions, contact Sherry White.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Fayette County in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sherry White at (770) 305-5208. Questions and answers are typically shared with all prospective bidders.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive, responsible bidder, payment terms, vendor qualifications and experience, quality, references, exceptions" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fayette County?
All active and historical solicitations from Fayette County are tracked and searchable. As a county agency, Fayette County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company information, Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1), Pricing sheet, List of exceptions, References, Addenda. Review the full document from Fayette County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fayetteville, GA. Review the full solicitation for detailed scope requirements.