Fairfield-Suisun Unified School District - Switch Equipment - E-Rate YR 2027 (YR30) - RFP #2292-28
Fairfield-Suisun UnifiedSchool · Fairfield, CA- Due
- Nov 12, 2026
- 30 days left
- Posted
- Oct 7, 2026
- Contract term
- 1 year
- Primary contact
- Virginia Casner
- (707) 399-5123
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THE 30-SECOND BRIEF
Fairfield-Suisun Unified School District is soliciting proposals from qualified contractors for Category Two E-Rate eligible switch equipment and hardware under RFP #2292-28. The scope includes providing detailed billing, hardware, shipping, and taxes for various HPE Aruba switches including CX 6100 and CX 6300L models, and power supplies across district school sites. Service providers must determine E-rate eligibility percentages, hold a valid SPIN, FCC Registration Number (FRN), and maintain FCC Green Light Status. Proposals are due by 12:00 PM PST on November 12, 2026, and must be submitted to the Purchasing Department at 2490 Hilborn Road, Fairfield, CA 94534. Evaluation is based on responder cost (35%), experience with the district (25%), solution quality (20%), and quote thoroughness (20%).
HPE Aruba Networking CX6100 12G Class4 PoE 2G/2SFP+ 139W Switch, HPE Aruba Networking CX 6100 24G Class4 PoE 4SFP+ 370W Switch, HPE Aruba Networking CX 6100 48G Class4 P0E 4SFP+ 740W Switch, HPE Aruba Networking CX 6300L 24p Smart Rate 1G/2.5G/5G/10G CL6 2p SFP56 50G 2p SFP28 25G L2 Switch, HPE ANW CX 6300L 48p Smart Rate 100M/1G/2.5G/5G Class6/8 2p SFP56 50G 2p SFP+ 1G/10G LRM Layer2 Sw, HPE Aruba Networking X372 54VDC 1600W 110-240VAC Power Supply
Responder cost including unit prices labor rates travel/trip charges etc. 35%, Extent of experience with the District 25%, Quality of the proposed solution 20%, Quote preparation thoroughness and responsiveness to the RFP requirements 20%
SUMMARY
Fairfield-Suisun Unified School District is soliciting proposals from qualified contractors for Category Two E-Rate eligible switch equipment and hardware under RFP #2292-28.
The scope includes providing detailed billing, hardware, shipping, and taxes for various HPE Aruba switches including CX 6100 and CX 6300L models, and power supplies across district school sites. Service providers must determine E-rate eligibility percentages, hold a valid SPIN, FCC Registration Number (FRN), and maintain FCC Green Light Status. Proposals are due by 12:00 PM PST on November 12, 2026, and must be submitted to the Purchasing Department at 2490 Hilborn Road, Fairfield, CA 94534. Evaluation is based on responder cost (35%), experience with the district (25%), solution quality (20%), and quote thoroughness (20%).
EVALUATION CRITERIA
Responder cost including unit prices labor rates travel/trip charges etc. 35%, Extent of experience with the District 25%, Quality of the proposed solution 20%, Quote preparation thoroughness and responsiveness to the RFP requirements 20%
REQUIRED DELIVERABLES
HPE Aruba Networking CX6100 12G Class4 PoE 2G/2SFP+ 139W Switch, HPE Aruba Networking CX 6100 24G Class4 PoE 4SFP+ 370W Switch, HPE Aruba Networking CX 6100 48G Class4 P0E 4SFP+ 740W Switch, HPE Aruba Networking CX 6300L 24p Smart Rate 1G/2.5G/5G/10G CL6 2p SFP56 50G 2p SFP28 25G L2 Switch, HPE ANW CX 6300L 48p Smart Rate 100M/1G/2.5G/5G Class6/8 2p SFP56 50G 2p SFP+ 1G/10G LRM Layer2 Sw, HPE Aruba Networking X372 54VDC 1600W 110-240VAC Power Supply
REQUIRED ATTACHMENTS
11- Address all items in the RFP Scope of Work
- Address all items in the RFP Proposal Format
- Signed copies of addendums if applicable
- Cost Proposal
- Completed and signed Submittal pages
- Letter of Agreement
- Fingerprint Certification
- Statement of Non-Conflict of Interest
- Insurance Acknowledgement
- Non-Collusion Affidavit
- Public Works Contractor Registration Certification
- Submit to
- Purchasing, Warehouse, & Contracts Department, 3rd Floor, 2490 Hilborn Road, Fairfield, CA 94534
- Duration
- 36 months
- Scope location
- Fairfield, CA
- Reported agency
- Fairfield-Suisun Unified School District
Questions about this RFP
How do I respond to this RFP from Fairfield-Suisun Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing, Warehouse, & Contracts Department, 3rd Floor, 2490 Hilborn Road, Fairfield, CA 94534. For questions, contact Virginia Casner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fairfield-Suisun Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Virginia Casner at (707) 399-5123. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: HPE Aruba Networking CX6100 12G Class4 PoE 2G/2SFP+ 139W Switch, HPE Aruba Networking CX 6100 24G Class4 PoE 4SFP+ 370W Switch, HPE Aruba Networking CX 6100 48G Class4 P0E 4SFP+ 740W Switch, HPE Aruba Networking CX 6300L 24p Smart Rate 1G/2.5G/5G/10G CL6 2p SFP56 50G 2p SFP28 25G L2 Switch, HPE ANW. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responder cost including unit prices labor rates travel/trip charges etc. 35%, Extent of experience with the District 25%, Quality of the proposed solution 20%, Quote preparation thoroughness and resp..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fairfield-Suisun Unified?
All active and historical solicitations from Fairfield-Suisun Unified are tracked and searchable. As a school agency, Fairfield-Suisun Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Address all items in the RFP Scope of Work, Address all items in the RFP Proposal Format, Signed copies of addendums if applicable, Cost Proposal, Completed and signed Submittal pages, Letter of Agree. Review the full document from Fairfield-Suisun Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fairfield, CA. Review the full solicitation for detailed scope requirements.