Elk Rapids Schools Custodial Services Contract RFP 2026
Elk Rapids SchoolsSchool · Elk Rapids, MI- Due
- Jul 13, 2026
- Deadline passed
- Posted
- Jun 26, 2026
- Contract term
- 3 years
- Primary contact
- Lance Van Dusen
- (231) 264-8692
The 30-second brief
Elk Rapids Schools is seeking proposals for a three-year custodial services contract covering five district buildings from August 1, 2026, through July 31, 2029. Proposals are due by 9:00 a.m. on July 13, 2026.
Three complete copies of the signed proposal, Bid guarantee, Cover letter, Resumes of key personnel, Organizational chart, Leadership program, Quality assurance program, Communication program, Transition plan, Staffing schedule, Equipment list, Cleaning supply program, Green program, Energy conservation program, Financial stability letter
Overall Sustainability, Price VALUE, Employee Wage/Benefit Structure, Past Experience, Presentation and Interview, Staffing Levels, Equipment Purchase, Data Completeness, Contract Exceptions
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Summary
Elk Rapids Schools is seeking proposals for a three-year custodial services contract covering five district buildings from August 1, 2026, through July 31, 2029. Proposals are due by 9:00 a.m. on July 13, 2026.
EVALUATION CRITERIA
9- Overall Sustainability
- Price VALUE
- Employee Wage/Benefit Structure
- Past Experience
- Presentation and Interview
- Staffing Levels
- Equipment Purchase
- Data Completeness
- Contract Exceptions
REQUIRED DELIVERABLES
15- Three complete copies of the signed proposal
- Bid guarantee
- Cover letter
- Resumes of key personnel
- Organizational chart
- Leadership program
- Quality assurance program
- Communication program
- Transition plan
- Staffing schedule
- Equipment list
- Cleaning supply program
- Green program
- Energy conservation program
- Financial stability letter
REQUIRED ATTACHMENTS
8- Bid Guarantee
- Cover Letter
- Resumes
- Organizational Chart
- Staffing Table
- Equipment List
- Financial Stability Letter
- Familial Relationships Form
REQUIRED STAFFING
3- Submit to
- Elk Rapids Schools, Superintendent's Office, 308 Meguzee Point Road, Elk Rapids, Michigan 49629
- Scope location
- Elk Rapids, MI
- Projected sq ft
- 301,500 sq ft
Questions about this RFP
How do I respond to this RFP from Elk Rapids Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Elk Rapids Schools, Superintendent's Office, 308 Meguzee Point Road, Elk Rapids, Michigan 49629. For questions, contact Lance Van Dusen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Elk Rapids Schools in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lance Van Dusen at (231) 264-8692. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: On-Site Manager, Supervisory positions, cleaning personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Three complete copies of the signed proposal, Bid guarantee, Cover letter, Resumes of key personnel, Organizational chart, Leadership program, Quality assurance program, Communication program, Transition plan, Staffing schedule, Equipment list, Cleaning supply program, Green program, Energy conserva. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall Sustainability, Price VALUE, Employee Wage/Benefit Structure, Past Experience, Presentation and Interview, Staffing Levels, Equipment Purchase, Data Completeness, Contract Exceptions" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Elk Rapids Schools?
All active and historical solicitations from Elk Rapids Schools are tracked and searchable. As a school agency, Elk Rapids Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Guarantee, Cover Letter, Resumes, Organizational Chart, Staffing Table, Equipment List, Financial Stability Letter, Familial Relationships Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Elk Rapids Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elk Rapids, MI. The total projected area is 301500 sq ft. Review the full solicitation for detailed scope requirements.