Effingham County Board of Education RFP for Sand Hill Elementary Wastewater Treatment Facility Operations 2026
Effingham County School DistrictSchool · Springfield, GA- Due
- Oct 20, 2026
- 4 days left
- Posted
- Oct 7, 2026
- Contract term
- 1 year
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THE 30-SECOND BRIEF
Effingham County Board of Education seeks proposals for professional wastewater treatment facility operations, routine maintenance, laboratory sampling, compliance reporting, and vacuum truck support services at Sand Hill Elementary School, located at 199 Stagecoach Avenue, Guyton, GA 31312. The system features an on-site land treatment system with a primary 2,000-3,000 gallon anaerobic septic tank, 2,000-gallon effluent storage/dosing tank, duplex pump system, and 4,000 linear feet of perforated drain pipe with an influent design flow of ~5,856 GPD. The contract term is one year from January 1, 2027 through December 31, 2027, with an opportunity for contract renewal based on price guarantee. Proposals are due by October 20, 2026, at 2:00 PM EST, to be delivered in a sealed envelope to the central office.
Monthly Fixed Operational Rate, Laboratory Testing Allowance/Costs, Vacuum Truck Services Standard Hourly Rate, Vacuum Truck Services Standard Daily Rate, Vacuum Truck Services Emergency/After-Hours Labor Rates
Operator Qualifications & Experience: 30%, Technical Approach & Emergency Response Capabilities: 25%, Cost Proposal (Monthly Base & Hourly Rates): 35%, References & Past Performance: 10%
SUMMARY
Effingham County Board of Education seeks proposals for professional wastewater treatment facility operations, routine maintenance, laboratory sampling, compliance reporting, and vacuum truck support services at Sand Hill Elementary School, located at 199 Stagecoach Avenue, Guyton, GA 31312.
The system features an on-site land treatment system with a primary 2,000-3,000 gallon anaerobic septic tank, 2,000-gallon effluent storage/dosing tank, duplex pump system, and 4,000 linear feet of perforated drain pipe with an influent design flow of ~5,856 GPD. The contract term is one year from January 1, 2027 through December 31, 2027, with an opportunity for contract renewal based on price guarantee. Proposals are due by October 20, 2026, at 2:00 PM EST, to be delivered in a sealed envelope to the central office.
EVALUATION CRITERIA
4- Operator Qualifications & Experience: 30%
- Technical Approach & Emergency Response Capabilities: 25%
- Cost Proposal (Monthly Base & Hourly Rates): 35%
- References & Past Performance: 10%
REQUIRED DELIVERABLES
5- Monthly Fixed Operational Rate
- Laboratory Testing Allowance/Costs
- Vacuum Truck Services Standard Hourly Rate
- Vacuum Truck Services Standard Daily Rate
- Vacuum Truck Services Emergency/After-Hours Labor Rates
REQUIRED ATTACHMENTS
Company Qualifications & Experience, Resumes and state certifications of assigned personnel, References from at least three (3) public or educational institutions in Georgia, Operational Plan, Cost Proposal
- Submit to
- Effingham County Board of Education, 405 North Ash Street, Springfield, GA 31329
- Scope location
- Guyton, GA
- Reported agency
- Effingham County Board of Education
Questions about this RFP
How do I respond to this RFP from Effingham County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Effingham County Board of Education, 405 North Ash Street, Springfield, GA 31329.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Effingham County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly Fixed Operational Rate, Laboratory Testing Allowance/Costs, Vacuum Truck Services Standard Hourly Rate, Vacuum Truck Services Standard Daily Rate, Vacuum Truck Services Emergency/After-Hours Labor Rates. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Operator Qualifications & Experience: 30%, Technical Approach & Emergency Response Capabilities: 25%, Cost Proposal (Monthly Base & Hourly Rates): 35%, References & Past Performance: 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Effingham County School District?
All active and historical solicitations from Effingham County School District are tracked and searchable. As a school agency, Effingham County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Qualifications & Experience, Resumes and state certifications of assigned personnel, References from at least three (3) public or educational institutions in Georgia, Operational Plan, Cost Pr. Review the full document from Effingham County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Guyton, GA. Review the full solicitation for detailed scope requirements.