Invitation for Bid (IFB)
City of Tulsa, City of Tulsa, OK·City
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- Primary Contact
- Rachel Harders
- Contract Term
- 1 year
- Scope Location
- Tulsa, Oklahoma
- Submission Address
- City of Tulsa – City Clerk's Office, 175 East 2nd St., Suite 260, Tulsa, OK 74103
SUMMARY
This Invitation for Bid (IFB) from the City of Tulsa seeks proposals for the purchase and installation of Electromagnetic Insertion Flowmeters for the Water and Sewer Department. The solicitation includes detailed specifications, delivery requirements, submission instructions, and evaluation criteria.
EVALUATION CRITERIA
Lowest Secure Bidder (price and specifications), Bidder history and experience, delivery time, maintenance requirements, performance data
REQUIRED DELIVERABLES
Electromagnetic Insertion Flowmeters and Installation, Product data sheets and certifications, Dimensional drawings and wiring diagrams, Installation, operation, and maintenance manuals, Work and safety plans, SCADA integration documentation
REQUIRED ATTACHMENTS
IRS form W-9, Certificate(s) of Insurance, References, Affidavit(s), Bidder Checklist
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Tulsa – City Clerk's Office, 175 East 2nd St., Suite 260, Tulsa, OK 74103. For questions, contact Rachel Harders.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Secure Bidder (price and specifications), Bidder history and experience, delivery time, maintenance requirements, performance data" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: IRS form W-9, Certificate(s) of Insurance, References, Affidavit(s), Bidder Checklist. Review the full document from City of Tulsa for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rachel Harders. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, Oklahoma. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Electromagnetic Insertion Flowmeters and Installation, Product data sheets and certifications, Dimensional drawings and wiring diagrams, Installation, operation, and maintenance manuals, Work and safety plans, SCADA integration documentation. Proposals should clearly address how each deliverable will be met.
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