Clackamas County - RFP 2026-69 Communication Services - WES Capital Improvement Program
Clackamas CountyCounty · Oregon City, OR- Due
- Nov 4, 2026
- 10 days left
- Posted
- Oct 7, 2026
- Contract term
- 2 years
- Primary contact
- Stephanie Ebner
- (503) 742-5442
The 30-second brief
Clackamas County, on behalf of Clackamas Water Environment Services (WES), is seeking proposals from qualified communications consulting firms to provide on-call strategic communications, public involvement, stakeholder engagement, and marketing support for the WES Capital Improvement Program. The 5-year Capital Improvement Program (FY26-FY31) is valued at approximately $237 million and encompasses sanitary sewer pipelines, wastewater pumping stations, water resource recovery facilities, and surface water management infrastructure. WES anticipates awarding up to two contracts with an initial term of two years and a not-to-exceed value of $200,000 each, with services authorized on an as-needed basis through task orders. Proposals are due by November 4, 2026, at 2:00 PM Pacific Time and must be submitted electronically via Bid Locker. Required services include strategic communication planning, public outreach and education campaigns, stakeholder engagement, project branding, digital marketing, public meeting facilitation, and construction communications.
On-call strategic communications, Public involvement, Stakeholder engagement, And marketing support services, Task orders, Strategic communication and public involvement plans, Stakeholder identification and engagement strategies, Project branding and key message development, Public outreach and education campaigns, Construction communications and community relations, Project fact sheets, Newsletters, Mailers, Website and social media content, Digital marketing, Public meeting and workshop planning and facilitation, Survey development and polling, Community engagement reporting
Firm Experience and Qualifications (25 points), Project Team Experience and Qualifications (25 points), Understanding of WES Needs and Proposed Approach (25 points), Public Outreach and Community Engagement Experience (15 points), Fees, Capacity, Availability, and Responsiveness (10 points), Interview (10 points)
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Summary
Clackamas County, on behalf of Clackamas Water Environment Services (WES), is seeking proposals from qualified communications consulting firms to provide on-call strategic communications, public involvement, stakeholder engagement, and marketing support for the WES Capital Improvement Program.
The 5-year Capital Improvement Program (FY26-FY31) is valued at approximately $237 million and encompasses sanitary sewer pipelines, wastewater pumping stations, water resource recovery facilities, and surface water management infrastructure. WES anticipates awarding up to two contracts with an initial term of two years and a not-to-exceed value of $200,000 each, with services authorized on an as-needed basis through task orders. Proposals are due by November 4, 2026, at 2:00 PM Pacific Time and must be submitted electronically via Bid Locker. Required services include strategic communication planning, public outreach and education campaigns, stakeholder engagement, project branding, digital marketing, public meeting facilitation, and construction communications.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
18- On-call strategic communications
- Public involvement
- Stakeholder engagement
- Marketing support services
- Task orders
- Strategic communication and public involvement plans
- Stakeholder identification and engagement strategies
- Project branding and key message development
- Public outreach and education campaigns
- Construction communications and community relations
- Project fact sheets
- Newsletters
- Mailers
- Website and social media content
- Digital marketing
- Public meeting and workshop planning and facilitation
- Survey development and polling
- Community engagement reporting
REQUIRED ATTACHMENTS
3- Proposal Certification
- Hourly rate schedule
- References
- Submit to
- https://bidlocker.us/a/clackamascounty/BidLocker
- Scope location
- Oregon City, OR
Questions about this RFP
How do I respond to this RFP from Clackamas County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bidlocker.us/a/clackamascounty/BidLocker. For questions, contact Stephanie Ebner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Clackamas County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stephanie Ebner at (503) 742-5442. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: On-call strategic communications, Public involvement, Stakeholder engagement, And marketing support services, Task orders, Strategic communication and public involvement plans, Stakeholder identification and engagement strategies, Project branding and key message development, Public outreach and edu. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm Experience and Qualifications (25 points), Project Team Experience and Qualifications (25 points), Understanding of WES Needs and Proposed Approach (25 points), Public Outreach and Community Enga..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clackamas County?
All active and historical solicitations from Clackamas County are tracked and searchable. As a county agency, Clackamas County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Certification, hourly rate schedule, references. Review the full document from Clackamas County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oregon City, OR. Review the full solicitation for detailed scope requirements.