City of Warrenton - Municipal Pool Management Services RFP - Warrenton Aquatic Center 2026
City of Warrenton, City of Warrenton, MO·City
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- Primary Contact
- Melody Rugh · (636) 456-3535
- Contract Term
- 1 year
- Duration
- 12 months
- Scope Location
- Warrenton, MO
- Submission Address
- City of Warrenton, 200 W. Booneslick, Warrenton, MO 63383; [email protected]
SUMMARY
The City of Warrenton is seeking proposals for municipal pool management services at the Warrenton Aquatic Center, located at 751 Warrior Avenue, Warrenton, MO. The selected contractor will provide year-round daily operations, spring opening duties, and fall closing procedures for both indoor and outdoor pools, including water slides, diving boards, and spray grounds. Services encompass staff recruitment and training, safety checks, chemical treatment, filtration maintenance, daily cleaning, and recreation programs such as swim lessons and water aerobics. The initial contract term is valid for the 2027 pool season only, spanning from January 2, 2027, through December 31, 2027. Proposals must be received by 10:00 am on Thursday, October 22, 2026, submitted in four complete copies marked POOL MGMT to the City of Warrenton. Required qualifications include advanced lifeguard certifications, AFO or CPO certifications for management, and compliance with minimum wage and employment regulations. Final selection will be based on qualifications, experience with similar water features, and proposed cost.
EVALUATION CRITERIA
Experience managing municipal pool with water area at least 10,000 square feet, Experience with water slides, diving boards, spray grounds and similar water features, Ability to recruit and train pool staff with sufficient number of employees relative to the Warrenton Aquatic Center, Management of Swim Lessons Program, Aqua Aerobic Programs, and other special interest aquatics programming, Ability to maintain adequate and timely record keeping, Depth of organization and ability to attend regularly scheduled management meetings, Attention and dedication to safety and training programs, Proposed cost of services, Applicability of references
REQUIRED DELIVERABLES
Year-round daily operations, Spring opening of outdoor pool, Fall closing of outdoor and indoor pool, Safety checks, Chemical treatment, Filtration maintenance, Facility cleaning, Recreation programs including swim lessons and water aerobics
REQUIRED ATTACHMENTS
Statement of Contractor’s Qualifications, Proposal Pricing Form
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Warrenton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Warrenton, 200 W. Booneslick, Warrenton, MO 63383; [email protected]. For questions, contact Melody Rugh.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience managing municipal pool with water area at least 10,000 square feet, Experience with water slides, diving boards, spray grounds and similar water features, Ability to recruit and train pool..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Warrenton?
All active and historical solicitations from City of Warrenton are tracked and searchable. As a city agency, City of Warrenton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 22, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Contractor’s Qualifications, Proposal Pricing Form. Review the full document from City of Warrenton for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Warrenton in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melody Rugh at (636) 456-3535. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Warrenton, MO. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Year-round daily operations, Spring opening of outdoor pool, Fall closing of outdoor and indoor pool, Safety checks, Chemical treatment, Filtration maintenance, Facility cleaning, Recreation programs including swim lessons and water aerobics. Proposals should clearly address how each deliverable will be met.
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